REPORT TO THE CITY COUNCIL
FROM: SCOTT L. MOZIER, PE, Director
Public Works Department
BY: WILLIAM C. HERR, Assistant Director
Public Works Department, Facilities and Construction Management Divisions
CRAIG RICCI, Capital Development Specialist
Public Works Department, Facilities Management Division
SUBJECT
Title
Approve a Cooperative Purchase Agreement with Shade Structures, Inc. dba USA SHADE & Fabric Structures, Inc. of Dallas, TX in the amount of $297,750.59 to supply and install new cloth fabric shades for the Woodward Park Amphitheater Shade Structure project (Council District 6).
Body
RECOMMENDATION
Staff is recommending approval of the Cooperative Purchase Agreement with Shade Structures, Inc. dba USA SHADE & Fabric Structures, Inc. of Dallas, TX in the amount of $297,750.59 under the National Joint Powers Alliance (NJPA) March 2, 2017, Request for Proposal for the procurement of Recreational and Playground Equipment, Accessories and Supplies, and authorize the Public Works Director or designee to sign the contract on behalf of the City.
EXECUTIVE SUMMARY
The Public Works Department is requesting Council approve the Cooperative Purchase Agreement to allow procurement of the fabric shades utilizing the original vendor which is both cost effective and time efficient. The vendor possesses the original plans on file which will allow the start of the fabrication process upon contract issuance. The approval will streamline the project by omitting the lengthy Request for Qualifications / Proposals, re-creating shop drawings, review periods and unknown factors of a new vendor unfamiliar with the structure. The cloth fabric shades are over five years past their life expectancy and are failing. The project is part of the adopted City budget.
BACKGROUND
The Woodward Park Amphitheater Shade Structure was constructed in 2008. The life expectancy of the cloth fabric was rated at a minimum of eight years. The cloth fabric is over five years ...
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