REPORT TO THE CITY COUNCIL
FROM BRYON HORN, Director
Information Services Department
BY: FRANK D. VAWTER, Assistant Director
Information Services Department
SUBJECT
Title
Approve the purchase of a new access control system in the amount of $612,200 to Johnson Controls Inc., for the replacement of the City's current system. Bid File No. 3813.
Body
RECOMMENDATION
Staff recommends that Council approve the selection of Johnson Controls Inc., as the best value proposer for the replacement of the City's access control system (ACS), as determined by the Access Control System Replacement RFP committee. The cost of the replacement, as proposed by Johnson Controls Inc., is $612,200.
EXECUTIVE SUMMARY
On May 18th, 2021, the City released a Request for Proposals (RFP# 3813) for the replacement of the City's access control system (ACS). The current system no longer meets the needs of the City as it lacks features important for modern access control system operations. The RFP received six responses and the evaluation committee, comprised of staff from the Information Services Department (ISD) and Police Department (PD), have unanimously selected the proposal from Johnson Controls Inc., as the best value for the City. Johnson Control's proposed replacement system has a cost of $612,200. The replacement will be spread across two fiscal years, FY22 and FY23 with funding coming from appropriations dedicated to the improvement of the City's physical security infrastructure.
BACKGROUND
Card-based access control systems allow for very granular granting of access rights to employees and contractors and as compared to the use of keys, allows for more agile control of access, including the ability to revoke access, and set scheduled access times.
ISD is responsible for the maintenance of the access control system. The current access control system was originally deployed in 2009 to manage access for a handful of doors at City Hall. Since that time the system h...
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