REPORT TO THE CITY COUNCIL
FROM: BROCK D. BUCHE, PE, PLS, Director
Department of Public Utilities
BY: MARTIN WENDELS, Project Manager
Department of Public Utilities - Water Division
RUSSELL GUILLIAMS, Water Manager - Certified
Department of Public Utilities - Water Division
SUBJECT
Title
Actions pertaining to the purchase of sodium hypochlorite (Citywide):
1. Reject all bids for the Requirements Contract for Bulk Sodium Hypochlorite (Bid File 12401016);
2. Approve an increase to the Requirements Contract for Sodium Hypochlorite with Univar USA, Inc., to an annual amount of $1,399,422 for an extended term to June 11, 2024 (Bid File 9487).
Body
RECOMMENDATION
Staff recommends that City Council reject all bids for the Requirements Contract for Bulk Sodium Hypochlorite (Bid File 12401016). Subsequently, staff requests City Council approve an increase of $856,200, for an annual contract amount of $1,399,422 for the remaining and extended term of the current Requirements Contract with Univar USA, Inc., of Kent, Washington, for Sodium Hypochlorite (Bid File 9487).
EXECUTIVE SUMMARY
The Department of Public Utilities - Water Division, routinely uses sodium hypochlorite for water treatment at the surface water treatment facilities and municipal water well sites. On December 19, 2023, bids were opened for Bid File 12401016. Two vendors provided bids and after closing of the bid process took exceptions to the bid specifications. Subsequently, both bidders were deemed non-responsive. Council rejection all bids for Bulk Sodium Hypochlorite (Bid File 12401016) will allow staff to rebid the Requirements Contract.
Due to unexpected price increases amid market fluctuations, more aggressive corrosion strategies, and greater than predicted water delivery seasons, the original total contract amount with Univar USA, Inc., has been depleted ahead of schedule. The current requirements contract with Univar USA, Inc., of Kent, Washington, was set to expir...
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