REPORT TO THE CITY COUNCIL
FROM: BRIAN BARR, Director
General Services Department
BY: MELISSA PERALES, Purchasing Manager
General Services Department, Purchasing Division
SUBJECT
Title
Approve the award of a citywide requirements contract to Office Depot, LLC for five years with two one-year optional extensions for the purchase of office supplies, in the amount of $750,000 per year plus annual CPI increases. (Bid File 9621)
Body
RECOMMENDATION
Staff recommends Council approve the award of a citywide requirements contract to Office Depot, LLC for five years with two one-year optional extensions for the purchase of office supplies in the amount of $750,000 per year plus annual CPI increases.
EXECUTIVE SUMMARY
The General Services Department, Purchasing Division is recommending the cooperative purchase agreement with Office Depot, LLC for the purchase of office supplies to be used citywide. The cooperative purchase agreement will be authorized through a competitively solicited cooperative procurement process administered by Oregon State University in partnership with Omnia Partners.
BACKGROUND
The General Services Department, Purchasing Division is responsible for administering the citywide agreement for office supplies. The supplies purchased through this cooperative purchase agreement will be ordered and utilized by various City departments on an as-needed basis.
Utilizing the cooperative contract was determined to be the most cost-effective method and overall best value for obtaining consumable office supplies for the City. The City is currently using a cooperative purchase agreement with Staples Incorporated. Office Depot, LLC has three retail stores within the City of Fresno for departments to utilize at a discounted rate when same-day needs arise. The stores also provide benefit to the City in terms of both employment and tax revenue. Office Depot, LLC offers a 1% discount on orders placed online exceeding $299, received at the tim...
Click here for full text