REPORT TO THE CITY COUNCIL
April 9, 2015
FROM: BRIAN MARSHALL, Director
Department of Transportation
BY: JOHN DOWNS, Planning Division Manager
Department of Transportation/FAX
SUBJECT
Title
Award a contract in the amount of $144,001 to Transportation Management & Design, Inc. ("TMD") for fixed-route scheduling and training services - Bid File No. 022814JD
Body
RECOMMENDATION
Staff recommends the Council award a contract in the amount of $144,001 to TMD for fixed-route scheduling and training services.
EXECUTIVE SUMMARY
On February 3, 2015, the Department of Transportation/FAX ("FAX") released a Request for Proposal ("RFP") for Fixed-Route Scheduling Services. The purpose of the RFP is to procure specialized services that are critical to the efficient operation of FAX services. Specifically, the RFP asks for proposals for conducting a full schedule review to determine the functional status of the FAX fixed-route operating schedules, to prepare new operating schedules based on current conditions, and to train in-house personnel on the use of Trapeze FX Blockbuster Scheduling Software, allowing staff to develop efficient and effective operating schedules.
FAX received one proposal from TMD of Carlsbad, California. FAX staff evaluated the proposal and found the TMD personnel and work plan to be excellent.
BACKGROUND
FAX has been without a qualified transit scheduler since January 3, 2013, when its full-time scheduling supervisor retired. At the time FAX was undergoing service and staff reductions, and a decision was made to contract scheduling services with a private consulting firm to reduce costs. Essentially, with only a few minor corrections, FAX has been operating with the same fixed-route schedules since 2013. Because of the complexity of the scheduling process and the importance of having accurate and current schedules, FAX now believes it would be significantly more efficient to train in-house per...
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