REPORT TO THE CITY COUNCIL
March 31, 2016
FROM: JENNIFER CLARK, Director
Development and Resource Management Department
BY: DEL ESTABROOKE, City Engineer
Development and Resource Management Department
SUBJECT
Title
Award a three-year contract in the amount of $508,640 to Turbo Data Systems, Inc. for parking citation services with the option of up to four (4) two-year extensions.
Body
RECOMMENDATION
Staff recommends awarding a three-year contract in the amount of $508,640 to Turbo Data Systems, Inc. for parking citation services with the option of up to four (4) two-year extensions.
EXECUTIVE SUMMARY
The Parking Division of the Development and Resource Management Department solicited proposals through the Request for Proposal (RFP) process for parking citation processing services. Some of the services requested included; handheld TicketWriters for the Parking Controllers, software to process citations, mailing notices, providing online and telephone payment options, and collection services.
The RFP for Parking Citation Services was released on October 27, 2015 and 30 potential bidders downloaded the proposal. Proposals were due on December 1, 2015 and revealed in a public bid opening. Proposals were received from Turbo Data Systems, Inc., Phoenix Group, Data Ticket, Inc., T2 Systems, Inc., Complus Data Innovations, Inc., and INET Inc. dba iParq. These bids were scheduled to expire 120 days after the bid opening (March 30, 2016) but a 30 day extensions was requested and granted by each of the companies. INET Inc. dba iParq's proposal was removed from consideration by Purchasing as they did not meet all of the requirements of the RFP.
The Proposal Evaluation Committee was comprised of three Parking Division employees, one Code Enforcement employee and the Parking and Code Enforcement Manager. After interviewing responsive candidates at the end of January 2016, the committee's evaluation determined that Turbo Data Systems, Inc. pre...
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