REPORT TO THE CITY COUNCIL
June 13, 2019
FROM: BRYON HORN, Chief Information Officer
Information Services Department
SUBJECT
Title
Approve the Solutions Agreement with Superion LLC (Superion) to renew software hosting, maintenance, and support services annually for five years in an amount not to exceed $225,000 per year.
Body
RECOMMENDATION
Staff recommends Council approve the Solutions Agreement with Superion LLC (Superion) to renew software hosting, maintenance, and support services annually for five years in an amount not to exceed $225,000 per year.
EXECUTIVE SUMMARY
The City of Fresno is completing a five year contract term with Superion, which was previously $269,576 per year to host, maintain and support software running the City's utility billing system, building permits, code enforcement and planning & zoning modules. With the Development and Resource Management Department's (DARM) operations having moved to Accela, the Superion system will continue hosting the production utility billing system with read-only archives for building permits, code enforcement and planning & zoning. The annual fee may vary from year to year, however, staff shall not renew if the annual fee exceeds $225,000. The average annual increase shall not exceed 4% per year for the next five years.
Having successfully completed the move to Accela, DARM applications for building permits, code enforcement and planning, which were previously hosted by Superion, will now become "read-only" at a reduced fee. Utility billing production software will continue to be hosted and maintained by Superion under this agreement. The total yearly fee will begin at a base amount of $200,815 per year, the first year being a partial prorated year at $150,611.24 beginning April 1, 2019. The second year will be discounted further with additional reporting products being dropped from support at the end of 2019 making the second year $195,895.58. The subsequent years will increase 2.5%, 4%...
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