REPORT TO THE CITY COUNCIL
November 7, 2019
FROM: GREGORY A. BARFIELD, Director
Department of Transportation
BY: BRIAN BARR, Assistant Director
Department of Transportation
NOEL VILLAVERDE, IS Supervisor
Department of Transportation
SUBJECT
Title
Actions related to award of a service contract with DILAX Systems Inc., of Quebec, Canada, in the amount of $67,131
1. Affirm the City Manager's determination that DILAX Systems, Inc., is uniquely qualified to perform maintenance services for the Department of Transportation, FAX Division, Automatic Passenger Counter system (APC)
2. Affirm the City Manager's determination that DILAX Systems, Inc., is uniquely capable as defined by the Federal Transit Administration for sole-source non-competitive procurements, to perform maintenance services for the Department of Transportation's Automatic Passenger Counter system
3. Award a two-year maintenance service agreement DILAX Systems, Inc., of Quebec, Canada, in the amount of $67,131, with two one-year options
Body
RECOMMENDATION
Staff recommends Council affirm the City Manager's determination that DILAX Systems, Inc. (DILAX) is uniquely qualified and uniquely capable to perform the services for the Department of Transportation, FAX Division Automatic Passenger Counter (APC) systems and award a service agreement with DILAX in the amount of $67,131 for a two-year maintenance service agreement, with two one-year options to extend, to support FAX fleet operations' software and equipment.
EXECUTIVE SUMMARY
FAX seeks to maintain the integrity of its APC systems that provides its fixed-route system passenger counts and enhanced data reporting. To achieve this goal, FAX requests to enter into an extended maintenance service agreement with DILAX. The service agreement will provide the continued maintenance support of the APCS proprietary system hardware and software, which can only be provided by the system manufacturer. The integrity of this system is crit...
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