REPORT TO THE CITY COUNCIL
November 5, 2020
FROM: JENNIFER K. CLARK, Director
Planning and Development Department
THROUGH: DAN ZACK, Assistant Director
Planning and Development Department
BY: DARY BOUALAMSY, Senior Management Analyst
Planning and Development Department - Parking Division
SUBJECT
Title
Award a contract in the amount of $2,005,710 to IPS Group Inc. for the purchase, installation, and support of 2,000 credit card enabled parking meters (Bid File 9463) (Council District 3).
Body
RECOMMENDATIONS
Staff Recommend that Council:
1. Adopt a finding of Categorical Exemption per staff's determination, pursuant to Class 1 Section 15301(c) (Existing Facilities) of the California Environmental Quality Act (CEQA) Guidelines.
2. Award a contract to IPS Group Inc. in the amount of $2,005,710, for the purchase of 2,000 single space credit card enabled parking meters, vehicle occupancy sensors, training services, and hosted web-based data management software.
3. Authorize the Planning and Development Director, or designee, to execute the contract on the City's behalf.
EXECUTIVE SUMMARY
The Planning and Development Department's Parking Division issued a Request for Proposal (RFP) for the purchase, installation, and support of 2,000 credit card parking meters and data management software. IPS Group Inc. is found to be the most responsive bidder. A final proposal provided by IPS Group Inc. includes all upfront equipment, annual support, data connectivity, and installation cost, less applicable sales tax in the amount of $2,005,710. These credit card parking meters will replace the current coin-only parking meters and will be funded through lease agreement payments over the span of five years beginning in FY2021. Annual support and the data connectivity cost of $222,000 will be supported by current and anticipated increase parking meter revenue.
BACKGROUND
Staff conducted a pilot product demonstration of 60 IPS Group Inc.'s single-spac...
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