REPORT TO THE CITY COUNCIL
FROM: BRIAN BARR, Director
General Services Department
BY: MELISSA PERALES, Purchasing Manager
General Services Department, Purchasing Division
SUBJECT
Title
Reject all proposals received for a citywide requirements contract for elevator maintenance and repair services at various City locations (Bid File 9618)
Body
RECOMMENDATION
Staff recommends that the City Council reject all proposals received for a citywide requirements contract for elevator maintenance and repair services at various City locations and allow staff to repackage the project to allow for a more competitive bid outreach to increase local competition.
EXECUTIVE SUMMARY
The General Services Department, Purchasing Division, seeks to reject the proposals received for elevator maintenance and repair services at various City locations. The Request for Proposals (RFP) was released on February 10, 2023, and was publicly posted on Planet Bids and advertised in the Business Journal. Proposals were due March 21, 2023, and were opened at the public bid opening. The Purchasing Division received proposals from EnPro Elevator, Inc. and TK Elevator Corporation. The outcome of the RFP did not meet the anticipated level of competitiveness. Additionally, the Selection Committee identified areas of concern in both proposals received. Due to the importance of the scope of work, the Purchasing Division recommends rejecting both proposals to conduct additional targeted outreach to increase local competition.
BACKGROUND
The General Services Department, Purchasing Division is responsible for administering the citywide agreement for elevator maintenance and repair services. The maintenance and repair of elevators is critical to maintaining the safety, reliability, and quality services in City buildings, as well as meeting Americans with Disabilities Act (ADA) standards. This equipment must also remain in compliance with State of California mandates for maintenance, safety, and r...
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