REPORT TO THE CITY COUNCIL
FROM: BRIAN BARR, Director
General Services Department
BY: MELISSA PERALES, Purchasing Manager
General Services Department, Purchasing Division
SUBJECT
Title
Approve the award of a citywide requirements contract to Pacific Storage Company of Fresno, California for two years with three optional one-year extensions for document storage and shredding services in an amount not to exceed $125,000 per year plus annual CPI increases (Bid File 9668)
Body
RECOMMENDATION
Staff recommends Council approve the award of a citywide requirements contract to Pacific Storage Company of Fresno, California for two years with three optional one-year extensions for document storage and shredding services in an amount not to exceed $125,000 per year plus annual CPI increases.
EXECUTIVE SUMMARY
The General Services Department, Purchasing Division, solicited proposals through the Request for Proposals (RFP) process for document storage and shredding services. Several departments at locations throughout the City utilize document storage and shredding services, justifying the formation of a citywide agreement.
BACKGROUND
The General Services Department, Purchasing Division, is responsible for administering the citywide agreement for document storage and shredding services. The Request for Proposals was advertised in the Business Journal and published on PlanetBids on October 13, 2023. Subsequently, the RFP documents were downloaded by 10 potential proposers and 4 exchanges. One proposal was received from Pacific Storage Company by the November 14, 2023, deadline.
To evaluate the proposal, an Evaluation Committee was created. The Committee was made up of staff from the City Clerk's Office, Police Department, Fire Department, and Purchasing Division. Committee members evaluated the proposal on criteria set forth in the specifications.
Currently, City departments are utilizing various vendors for these services, including Pacific Storage Company ...
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