REPORT TO THE CITY COUNCIL
FROM: BRIAN BARR, Director
General Services Department
BY: MELISSA PERALES, Purchasing Manager
General Services Department, Purchasing Division
SUBJECT
Title
Approve an increase to the Requirements Contract with American Guard to provide Security Services at the Municipal Service Center, City Hall, and various other city locations in the amount of $500,000 plus annual CPI increases. The total revised contract shall not exceed $7,366,088.38 plus annual CPI adjustments without Council approval. (Bid File 9494)
Body
RECOMMENDATION
Staff recommends Council approve an increase in contract amount for the Requirements Contract for Security Services at the Municipal Service Center, City Hall, and various other city locations in the amount of $500,000 plus annual CPI adjustments.
EXECUTIVE SUMMARY
In accordance with Resolution 2018-075, multiple amendments which aggregate more than 10% of the agreement price shall be subject to prior authorization from the City Council. To date, multiple amendments for additional locations and security services throughout the City have been authorized totaling 9.7% ($607,195.48) of the agreement price. Security services which could not have been anticipated in 2019, at the time of award, are added to the contract via change order. The most recent change order added 24-hour security services to each of the four Storm Relief Centers and continued nightly during the expanded warming center hours.
To account for the additional need, the General Services Department, Purchasing Division is recommending an increase in the amount of $500,000 for the remainder of the contract through January 1, 2025. The total revised contract shall not exceed $7,366,088.38 plus annual CPI adjustments without Council approval. This will provide General Services with the funding authority necessary to quickly respond to Department requests for added security during the remainder of the contract duration.
BACKGROUND
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