REPORT TO THE CITY COUNCIL
FROM: BRYON HORN, Chief Information Officer
Information Services Department
BY: ED SMITH, Information Services Manager
Information Services Department
SUBJECT
Title
Actions pertaining to Accela Civic Platform Enterprise Land Management System:
1. Affirm the City Manager's determination that Accela, Inc. is uniquely qualified; and
2. Approve a five-year Subscription Services Agreement and Order with Accela, Inc., to upgrade the software to current Cloud-based SaaS version, in the amount of $5,144,900.76; and
3. Approve the SaaS Migration Services Statement of Work with Accela, Inc., in the amount of $219,100
Body
RECOMMENDATION
Staff recommends the City Council affirm City Manager's determination that Accela, Inc. is uniquely qualified, approve a five-year Subscription Services Agreement (Agreement) and Order with Accela, Inc. (Accela) to upgrade the software to the current cloud-based SaaS platform in the amount of $5,144,900.76, and approve the SaaS Migration Services Statement of Work for $219,100 and authorize the Chief Information Officer, or designee, to execute all related documents.
EXECUTIVE SUMMARY
The First Amendment of the Accela Agreement is set to expire on June 30, 2023. The City and Accela now wish to enter into a Subscription Services Agreement to upgrade to the current cloud-based platform. On January 18, 2023, Accela visited City to conduct an on-site assessment of our installation and configuration. The findings and recommendations that resulted provided us with a clear path to improving our Land Management System, increasing efficiency and productivity, and providing better service to the residents of Fresno and our customers:
1. Upgrade to the latest version of the Accela Civic Platform software, which is now a Cloud-based SaaS environment. After this last final upgrade, we will be in a hosted environment that is kept up to date on the latest version without any additional effort or expense to the ...
Click here for full text