REPORT TO THE CITY COUNCIL
FROM: AARON A. AGUIRRE, Director
Parks, After School, Recreation and Community Services Department
BY: SHELBY MACNAB, MPA, Assistant Director
Parks, After School, Recreation and Community Services Department
JOANNE RAMIREZ, MBA, Senior Management Analyst
Parks, After School, Recreation and Community Services Department
SUBJECT
Title
Approve a no-cost Fourth Amendment to the Grant Agreement (Agreement) with Hinton Community Center, a California nonprofit organization (Hinton Center) to extend the term of the Agreement to April 12, 2027 to complete the project (District 3)
Body
RECOMMENDATION
Staff are recommending that the City Council approve a no-cost Fourth Amendment to the Grant Agreement between the City of Fresno and Hinton Center to extend the term of the Agreement through April 12, 2027. Staff also recommend authorizing the City Manager or designee to sign the amendment and all related documents.
EXECUTIVE SUMMARY
The City of Fresno Fiscal Year (FY) 2024 budget appropriated $500,000 in grant funding for the Hinton Center Project (Motion #71). Staff are seeking approval and authorization to enter into a no-cost Fourth Amendment with the Hinton Community Center to extend the grant term to April 12, 2027. The Fourth Amendment does not change the scope of work and does not alter the total amount of the grant award.
BACKGROUND
The Cecil C. Hinton Center (Hinton Center) is located in Southwest Fresno at 2385 S. Fairview Avenue and was opened in 1965. In April 2023, the Hinton Center was temporarily closed due to needed improvements. The Hinton Center is not owned by the City of Fresno. The City of Fresno’s Fiscal Year 2024 budget appropriated $500,000 to the Cecil C. Hinton Community Center, a non-profit corporation, for the Hinton Center Project. The goal of the Hinton Center Project is to develop “shovel-ready” design plans to rebuild the Hinton Center.
On April 12, 2024, the City of Fresno entered into a Grant Agreement which provided $500,000 over a two-year period to fund community engagement, construction plan development, grant writing services, environmental, demolition and security services, and overhead costs to enable future reconstruction of the Hinton Center. The Hinton Center has sought additional funding for environmental studies and abatement from the United States Environmental Protection Agency (EPA) and will seek funding for the construction phase of the project from grants and donations.
On April 12, 2024, the City of Fresno entered into a First Amendment to modify the insurance requirements for pollution and demolition and to modify the payment terms to ensure adequate insurance is in place prior to initiating any demolition or site work.
On August 26, 2024, the City of Fresno entered into a Second Amendment to modify the insurance requirements for professional liability and commercial general liability to ensure adequate insurance is in place prior to initiating tasks specified in the scope of work.
On February 11, 2025, the City of Fresno entered into a Third Amendment to amend Task 1 to increase the total amount from $30,000 to $46,000; amend Task 3 to decrease from $360,000 to $344,000; and update the overhead line item to clarify reimbursement eligibility.
Staff are now seeking approval of the Fourth Amendment to the Agreement which includes a one-year no-cost extension of the grant term through April 12, 2027. The Fourth Amendment does not change to the scope and does not alter the total amount of funding awarded.
The scope of work is outlined below.
|
Task Number |
Exhibit A-1 |
Cost |
|
Task #1 |
Grant Writer |
$46,000 |
|
Task #2 |
Environmental Analysis, Demolition and Remediation |
$10,000 |
|
Task #3 |
Design Plans and Construction Documents |
$344,000 |
|
Task #4 |
Community Outreach and Security |
$50,000 |
|
|
Overhead |
$50,000 |
|
|
Total: |
$500,000 |
ENVIRONMENTAL FINDINGS
Pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15378, this item is not a project for the purposes of CEQA.
LOCAL PREFERENCE
The Cecil C. Hinton Community Center non-profit is located within the City of Fresno.
FISCAL IMPACT
Funding for this item comes from the General Fund, as appropriated under AAR No. 2023-185.
Attachments:
Fourth Amendment
Third Amendment
Second Amendment
First Amendment
Grant Agreement