REPORT TO THE CITY COUNCIL
FROM: BRIAN BARR, Director
General Services Department
BY: CLIFF TRAUGH, Administrative Manager
General Services Department
SUBJECT
Title
Approve the award of a cooperative purchase agreement to PB Loader of Fresno, California, for the purchase of one Freightliner asphalt patch truck in the amount of $188,933 for the Department of Public Utilities
Body
RECOMMENDATION
Staff recommends Council approve the award of a cooperative purchase agreement to PB Loader of Fresno, California, for the purchase of one Freightliner asphalt patch truck in the amount of $188,933.
EXECUTIVE SUMMARY
The Department of Public Utilities (DPU), Water Operations Division is requesting approval to purchase one Freightliner asphalt patch truck in the amount of $188,933. This new truck will be used for construction projects and maintenance throughout the city’s freshwater system. The unit will be purchased as a replacement through a competitively solicited cooperative procurement process administered by Sourcewell, formerly the National Joint Powers Alliance (NJPA).
BACKGROUND
DPU, Water Operations Division is responsible for delivering safe drinking water to approximately 500,000 residential, commercial, and industrial customers over a 114 square mile area. This mission is accomplished through continuous maintenance of the freshwater system, which requires asphalt removal and replacement when water lines run under the street. This work is performed with backhoes and asphalt patch trucks to deliver new material for temporary patch work and to carry off debris.
This work is currently being completed with aging trucks struggling with maintenance issues. The new truck will feature a PB Loader dump body built to a specification similar to existing units, upgraded to improve capacity. The chassis will be Freightliner M2106 class seven truck, updated with the latest emissions technology to exceed the applicable US 2010 emissions standard.
The mid-sized heavy truck class of equipment is on a ten year or 5,000-hour replacement schedule which has been established by the Fleet Management Division as the optimum replacement time. The unit identified for replacement is over this limit in both age and hours. The General Services Department, Fleet Management Division recommends this purchase based on the needs of the division and condition of the unit identified for replacement.
The equipment will be purchased through a competitively solicited cooperative procurement process administered by Sourcewell, formerly the National Joint Powers Alliance (NJPA). The total purchase price is $188,933. This price includes the Sourcewell, cooperative purchasing discount applied to City purchases, as well as local sales tax at 8.35 percent. The Purchasing Division has approved this contract and recommends Council to approve. The City Attorney has reviewed and approved to form.
ENVIRONMENTAL FINDINGS
By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a “project” as defined by CEQA.
LOCAL PREFERENCE
Local preference was not implemented, the City is using a cooperative purchase agreement to purchase these items.
FISCAL IMPACT
No general funds will be used to purchase this item. The funding to cover the purchase cost of the Freightliner asphalt patch truck has been included in the FY2023 adopted budget under the operations of the Water Operations Division. The source of funding for this project is the Water Operating Fund, generated primarily by the collection of customer user fees.
Due to global supply chain constraints the automotive industry has faced shortages of raw materials which has created massive under production in many vehicle types. This resulted in a lack of availability causing projects to not get completed within the typical 12-month period. Therefore, this funding was not spent in FY2023 and if approved, the FY2023 funds will be re-appropriated to FY2024 to complete these acquisitions.
Attachments:
Board Resolutions
Comment and Review
Evaluation
Opening Record
PB Loader Contract
Proof of Publication
RFP