REPORT TO THE CITY COUNCIL
July 20, 2017
FROM: SCOTT L. MOZIER, PE, Interim Director
Public Works Department
THROUGH: ROBERT N. ANDERSEN, PE, Assistant Director
Public Works Department, Capital Management Division
RANDY BELL, PE, Capital Projects Manager
Public Works Department, Capital Management Division
SUBJECT
Title
Actions pertaining to the Clovis Avenue overlay from Jensen Avenue to the Union Pacific Railroad (California Avenue Alignment) - Bid File No. 3547 (Council District 5)
1. Adopt a finding of Categorical Exemption per staff determination, pursuant to Section 15301(c) Class 1 of the CEQA guidelines for the Clovis Avenue overlay from Jensen Avenue to the Union Pacific Railroad (California Avenue Alignment)
2. Award a construction contract in the amount of $989,878 to Cal Valley Construction of Fresno, California for the Clovis Avenue overlay from Jensen Avenue to the Union Pacific Railroad (California Avenue Alignment)
Body
RECOMMENDATION
Staff recommends that the City Council adopt a finding of Categorical Exemption pursuant to Section 15301(c) Class 1 of the CEQA guidelines, award a construction contract with Cal Valley Construction of Fresno, California (Cal Valley) in the amount of $989,878 as the lowest responsive and responsible bidder and authorize the Public Works Director or designee to sign the construction contract on behalf of the City of Fresno.
EXECUTIVE SUMMARY
The City of Fresno seeks to resurface Clovis Avenue from Jensen Avenue to the Union Pacific Railroad north of California Avenue. The scope of work includes an asphalt pavement grind and overlay, striping and pavement markings, replacement of traffic loop detectors, minor concrete improvements and modifications of curb ramps to meet Americans with Disabilities Act (ADA) compliance. The project will increase the lifespan of the roadway and maintain the road’s level of service. The project is being funded by a federal grant through the Regional Surface Transportation Program (RSTP).
BACKGROUND
In Fiscal Year 2014, the Federal RSTP allocated funds for the overlay of Clovis Avenue from Jensen Avenue to the Union Pacific Railroad. The roadway pavement is in poor condition and if no action is taken to maintain the roadway, deterioration will accelerate. A pavement overlay will increase the lifespan of the roadway and maintain the road’s level of service. The project includes an asphalt pavement grind and overlay, striping and pavement markings, replacement of traffic loop detectors, minor concrete improvements and modifications of curb ramps to meet ADA compliance.
The Notice Inviting Bids was published in the Business Journal on April 6, 2017, and posted on the City’s website and faxed to ten (10) building exchanges. The specifications were distributed to twenty-three (23) prospective bidders. Seven (7) sealed bid proposals were received and opened in a public bid opening on May 23, 2017, with the bids ranging from $989,878 to $1,349,000. Cal Valley Construction is deemed the lowest responsive and responsible bidder. The apparent low bid price was 26.26% below the Engineer’s Estimate. The project will be completed 50 working days after the issuance of the notice to proceed. The bids will expire in 64 days of the bid opening on July 26, 2017.
If the bids are rejected, the project will be rebid resulting in a delay of approximately 60 days.
Staff is recommending award of a construction contract to Cal Valley Construction in the amount of $989,878 to construct a pavement overlay on Clovis Avenue from Jensen Avenue to the Union Pacific Railroad and to authorize the Public Works Director or designee to sign and execute the standardized contract on behalf of the City of Fresno.
ENVIRONMENTAL FINDINGS
Staff has determined that a Categorical Exemption is appropriate, based on Class 1 Section 15301(c) of the CEQA Guidelines. This section exempts the repair, maintenance, or minor alteration of existing structures or facilities, including existing streets, sidewalk and gutters. The work of this project will only include modification of curb ramps to ADA compliance, rehabilitation of the asphalt pavement surface, striping and pavement markings, replacement of traffic loop detectors, minor concrete work and no further expansion of existing use. Furthermore, staff has determined that none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this project. Staff recommends that the Council, based upon its own independent judgment, adopt a finding of Categorical Exemption per staff determination, pursuant to Section 15301(c), Class 1 of the CEQA guidelines for the proposed Clovis Avenue from Jensen Avenue to the Union Pacific Railroad.
LOCAL PREFERENCE
The local preference was not implemented because this project is funded with federal funds.
FISCAL IMPACT
The project is located in City of Fresno Council District 5 and was included in the annual budget as adopted by the Council. The overall cost of the project is $1,232,300 and is 100% funded by RSTP lifeline funds. The project will not have any impact to the General Fund. Of the overall budget of the project, $989,877 will be used for the construction contract award.
Attachment:
Bid Evaluation
Fiscal Impact Statement
Vicinity Map
Standard Contract