REPORT TO THE CITY COUNCIL
August 21, 2014
FROM: SCOTT L. MOZIER, PE, Director
Public Works Department
THROUGH: ROBERT N. ANDERSEN, PE, Assistant Director
Public Works Department, Capital Management Division
LAL GOONAWARDENA, PE, Design Services Manager
Public Works Department, Capital Management Division
BY: JOVI TORIO, PE, Professional Engineer Design Services
Public Works Department, Capital Management Division
SUBJECT
Title
Actions pertaining to the Fresno Street Pavement Overlay Project from Gettysburg Avenue to Sierra Avenue - Bid File 3339 (Council Districts 4 and 6)
1. Adopt finding of Categorical Exemption per staff determination, pursuant to Section 15301(c) of the CEQA Guidelines, for the Fresno Street Pavement Overlay from Gettysburg Avenue to Sierra Avenue
2. * RESOLUTION - 6th amendment to the Annual Appropriation Resolution No. 2014-95 to appropriate $1,332,600 for construction costs on the Fresno Street Pavement Overlay Project from Gettysburg Avenue to Sierra Avenue Capital Project in FY 2015 (Requires 5 affirmative votes)
3. Award a Construction Contract to AS Dezign Inc., of Fresno, California in the amount of $1,077,551 as the lowest responsive responsible bidder for the Fresno Street Pavement Overlay Project from Gettysburg Avenue to Sierra Avenue
Body
RECOMMENDATIONS
Staff recommends that the City Council adopt the finding of Categorical Exemption per staff determination, pursuant to Section15301(c) of the CEQA Guidelines, adopt the 6th Amendment to the Annual Appropriation Resolution No. 2014-95 and award a construction contract to AS Dezign Inc., of Fresno, California in the amount of $1,077,551 as lowest responsive responsible bidder for the Fresno Street Pavement Overlay Project from Gettysburg Avenue to Sierra Avenue and authorize the Public Works Director, or his designee, to execute the standard contract on behalf of the City.
EXECUTIVE SUMMARY
The asphalt pavement along Fresno Street from Gettysburg Avenue to Sierra Avenue is in a state of disrepair. The proposed asphalt overlay project will correct the existing deteriorated pavement condition and increase the life of the pavement while providing a smooth riding surface for motorists at a reasonable cost. The project is primarily funded with Federal Regional Surface Transportation Program (RSTP) dollars with a local match through Proposition 111 Special Gas tax funds.
BACKGROUND
In 2011, the City of Fresno was authorized use of Federal RSTP funds from the overlay program to rehabilitate Fresno Street pavement from Gettysburg Avenue to Sierra Avenue. The scope of the project includes wedge grinding, pavement overlay, replacement of damaged traffic detector loops, striping and upgrading the curb ramps to current Americans with Disabilities Act (ADA) standards within the project limits. Public Works Department staff prepared general construction documents for the project.
A Notice Inviting Bids was published in the Fresno Business Journal on April 2, 2014, and posted on the City's website and faxed to ten (10) building exchanges. The specifications were distributed to ten (10) prospective bidders. Six (6) sealed bid proposals were received and opened in a public bid opening on May 6, 2014. Bids ranged from $1,077,551 to 1,418,354. AS Dezign, Inc., of Fresno, California submitted a bid in the amount of $1,077,551 and was determined to be the lowest responsive and responsible bidder for the project.
A bid appeal was received by Dave Christian Construction Company Inc., and an appeal hearing was held on July 2, 2014, in accordance with Resolution 2003-129 which establishes procedures for appeals in the competitive bidding process.
The Independent Administrative Hearing Officer recommended to the City Manager that the City Council uphold the staff determination that designated AS Dezign Inc., as the lowest responsive and responsible bidder in his Findings and Recommendations letter dated July 2, 2014, attached hereto. The Public Works Department is requesting the City Council approval of the construction contract with AS Dezign, Inc., following the City Manager's concurrence with the Independent Administrative Hearing Officer's recommendation. The bids will expire on August 22, 2014.
ENVIRONMENTAL FINDINGS
Staff performed a preliminary environmental assessment of this project and has determined that it falls within the Categorical Exemption set forth in CEQA Guidelines, Section 15301 Class 1 (c) which exempts the repair and maintenance of existing facilities that involves negligible or no expansion of an existing use. This exemption applies because this project involves the resurfacing of an existing roadway and does not involve the expansion of the roadway to accommodate additional traffic. The purpose of the project is to increase the life of the pavement and provide a smooth riding surface for the motorists. Furthermore, staff has determined that none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this project.
LOCAL PREFERENCE
The local preference was not implemented based on conditions of the Federal RSTP Grant.
FISCAL IMPACT
The project is located in Council Districts 4 and 6. The overall cost of the project is $1,321,400 and is funded by $1,148,443 grant from the Federal RSTP and $172,957 Proposition 111 Special Gas Tax funds. $1,077,551 will be used for the construction contract award. The project will not have any impact to the General Fund.
Attachments: Annual Appropriation Resolution
Evaluation/Bid File 3339/Fiscal Impact Statement
Vicinity Map
Findings and Recommendation Letter