REPORT TO THE CITY COUNCIL
FROM: NICHOLAS D. MASCIA, PE, Assistant City Manager
Interim Director - Capital Projects Department
BROCK D. BUCHE, PE, PLS, Director
Department of Public Utilities
BY: francisco V. magos II, PE, Assistant Director
Capital Projects Department, Utilities and On-Site Project Management Division
SAMUEL NADORES, Licensed Professional Engineer
Capital Projects Department, Utilities and On-Site Project Management Division
SUBJECT
Title
Approve the Second Amendment to the Consultant Services Agreement with Pcubed Associates, Inc. of Glendale, California, to increase the total contract by an amount not to exceed $184,875, paid on a time and materials basis for a revised total contract amount not to exceed $302,175, with a contingency amount not to exceed $11,730; and to extend the term of the Agreement to June 30, 2026, for the Forensic Investigation of Structural Components at the Fresno-Clovis Regional Wastewater Reclamation Facility Project. (Council District 3)
Body
RECOMMENDATION
Staff recommends that City Council approve the Second Amendment to the Consultant Services Agreement (Agreement) with Pcubed Associates, Inc. (Consultant), to increase the total contract amount by an amount not to exceed $184,875, for a revised total contract amount not to exceed $302,175, with a contingency amount not to exceed $11,730, to expand the Consultant’s scope of services; and to extend the term of the Agreement from December 31, 2024, to June 30, 2026, for the Forensic Investigation of Structural Components at the Fresno-Clovis Regional Wastewater Reclamation Facility (RWRF) Project (Project); and authorize the Capital Projects Interim Director or designee to sign and execute all documents on behalf of the City of Fresno (City).
EXECUTIVE SUMMARY
On June 21, 2021, the City approved a Consultant Services Agreement with Pcubed Associates, Inc. for structural repairs needed at the RWRF Headworks Building. The Agreement included a forensic investigation of structural degradation, recommendation and prioritization of repairs, and preparation of construction documents for identified repairs. The scope of work also included the construction of repairs for the Phase 1, Highest Priority structural repairs identified during the forensic investigation. The First Amendment extended the term of the Agreement with no impact to project cost.
Staff now recommends approval of the Second Amendment to the Agreement with Pcubed Associates, Inc. to expand the scope of services to include assessment of current conditions and development of construction documents for the Phase-2, Medium Priority structural repairs needed at the Headworks Building; and to provide additional structural assessments at the B-Side Aeration Basin and Secondary Sedimentation Basins to address cracking issues. The Second Amendment will also extend the term of the Agreement to allow time for completion of the additional services. The Second Amendment to the Agreement will be funded utilizing appropriations included in the Fiscal Year 2025 Capital Improvement Budget within the Wastewater Management Division’s Sewer Enterprise Fund.
BACKGROUND
The Headworks Building at the RWRF houses the preliminary treatment processes at the wastewater treatment plant. Significant structural degradations have been noted at the concrete staircase structure at the south side of the building and at various locations around the perimeter walls of the building. Other areas of concern include cracks and concrete spalling at the grit pump and mezzanine rooms including leak stains observed along the walls of the pump room. If left unaddressed, there will be continued degradation of the structural integrity of the Headworks Building which ultimately could have significant negative impacts on facility operations and treatment capacities.
To identify and implement the repairs necessary to address the degradation issues and improve structural integrity, the City entered into a Consultant Services Agreement with Pcubed Associates, Inc., dated June 21, 2021, for a total contract amount not to exceed $117,300, paid on a time and materials basis, with a contingency amount not to exceed $11,730. The scope of work originally included providing a forensic investigation of structural degradation, recommendation and prioritization of repairs, and construction documents for repairs needed at the Headworks Building at the RWRF. The scope of work also included the construction of repairs for the Phase 1, Highest Priority structural repairs identified during the forensic investigation.
On July 25, 2023, the First Amendment to the Agreement extended the term of the Agreement to December 31, 2024, to allow for additional time needed for structural remediations.
New cracking issues and structural degradation have been observed that were not present, or at least not visible, during the assessment for Phase 1. Some of these new issues were discovered during the implementation of Phase-1 repairs and rehabilitation. This includes areas under the grit basin and bar screen areas at the Headworks Building. Similar issues of cracking and spalling concrete walls were discovered at the B-Side Aeration Basin and Secondary Sedimentation Basins. These issues will need to be investigated and assessed in order to determine the extent of degradation and develop repair recommendations that will maintain structural integrity and avoid operational disruption to the essential operations at the RWRF.
Staff now recommends approval of the Second Amendment to the Agreement to increase the total contract by an amount not to exceed $184,875, paid on a time and materials basis, increasing the total contract to an amount not to exceed $302,175 paid on a time and materials basis, and a contingency amount not to exceed $11,730; and authorization of the Capital Projects Interim Director or designee to sign the Second Amendment on behalf of the City. This Second Amendment will expand the scope of services to include review of the current conditions and development of construction documents for the Phase-2, Medium Priority structural repairs needed at the Headworks Building; and provide additional structural assessments at the B-Side Aeration Basin and Secondary Sedimentation Basins to address cracking issues. The Second Amendment will also extend the term of the Agreement from December 31, 2024, to June 30, 2026, to allow time for completion of the additional services. The Second Amendment to the Agreement will be funded utilizing appropriations included in the Fiscal Year 2025 Capital Improvement Budget within the Wastewater Management Division’s Sewer Enterprise Fund.
The City Attorney’s Office has reviewed and approved the proposed amendment as to form.
ENVIRONMENTAL FINDINGS
By the definition of the California Environmental Quality Act (CEQA) Guidelines Section 15378, the amendment of this consultant services agreement for the design services does not qualify as a “project” for the purposes of CEQA.
LOCAL PREFERENCE
Local preference does not apply to this action because this is an amendment to an existing consultant services agreement.
FISCAL IMPACT
The proposed Project is located in Council District 3 and has no impact to the General Fund. Funding for this Project is included in the Fiscal Year 2025 Capital Improvement Budget within the Wastewater Management Division’s Sewer Enterprise Fund.
Attachments:
Second Amendment to Agreement
First Amendment to Agreement
Original Consultant Agreement
Vicinity Map
Location Map