REPORT TO THE CITY COUNCIL
FROM: BROCK D. BUCHE, PE, PLS, Director
Department of Public Utilities
BY: JESUS A. GONZALEZ, PE, Assistant Director
Department of Public Utilities - Utilities Planning & Engineering
ROBERT A. DIAZ, Supervising Engineering Technician
Department of Public Utilities - Utilities Planning & Engineering
SUBJECT
Title
Award a consultant services agreement to --Blair, Church & Flynn Consulting Engineers, Inc., in the amount not to exceed $207,683, inclusive of a $18,789 contingency, for the design, bidding support, and construction support services for the Water Main Replacements in the area bound by Clinton, Teilman, University, and West Avenues (Bid File 12302048) (Council District 1).
Body
RECOMMENDATION
Staff recommends that City Council award a consultant services agreement (Agreement) to Blair, Church & Flynn Consulting Engineers, Inc., (BCF), in the amount not to exceed $207,683, inclusive of a $18,789 contingency, for the Water Main Replacements in the area bound by Clinton, Teilman, University, and West Avenues (Project); and authorize the Director of Public Utilities, or designee, to sign the agreement on behalf of the City of Fresno (City).
EXECUTIVE SUMMARY
The water mains and associated appurtenances in the Project area have reached the end of their service life. The Project will replace approximately 11,700-linear feet of 8-inch diameter and 6,200-linear feet of 12-inch diameter water mains. Following a competitive consultant selection process, the Water Division is seeking to award an Agreement to BCF in the amount not to exceed $207,683, inclusive of a $18,789 contingency.
BACKGROUND
The Department of Public Utilities (DPU) has identified approximately 11,700-linear feet of 8-inch water mains and 6,200-linear feet of 12-inch water mains needing replacement within a neighborhood bound by Clinton, Teilman, University, and West Avenues. The water mains do not meet current standards and have outlived their life expectancy. The Project consists of replacing existing water mains with 8-inch polyvinyl chloride and 16-inch ductile iron water mains as well as the transfer of approximately 218 water services, to provide improved levels of service and fire protection.
In accordance with Fresno Municipal Code Chapter 4, Article 1, and Administrative Order 6-19(AO 6-19), the DPU conducted a competitive process to select a consultant to provide design services for the Project. A Request for Qualifications (RFQ) was published in the Business Journal and posted on Planet Bids on February 17, 2023. Three Statements of Qualifications (SOQs) were received from prospective consultants by the deadline of March 17, 2023. Pursuant to AO 6-19, the RFQ required consultants to provide detailed information regarding the experience of the firm and proposed team, along with additional project related scope items necessary to perform the requested services. Upon review of the received SOQs, based upon established criteria and analysis of the proposed fee, BCF was ultimately selected as the firm providing the best value for the requested services. The services rendered under this Agreement will be completed for an amount not to exceed $207,683 inclusive of a $18,789 contingency, paid on a time and materials basis.
A standardized agreement has been used in accordance with Administrative Order 4-4 and the consultant’s Certificate of Insurance has been approved by the City’s Risk Management Division. Upon approval by the City Council, the Agreement will be executed by the Director of Public Utilities, or his designee.
ENVIRONMENTAL FINDINGS
By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this agreement is not a “project” as defined by CEQA.
LOCAL PREFERENCE
Local preference was implemented as BCF is a local business pursuant to Fresno Municipal Code Section 4-109(b).
FISCAL IMPACT
There is no impact to the General Fund. The Project is identified in the Water Division’s five-year Capital Improvement Plan and is budgeted in the Fiscal Year 2023 Water Enterprise Fund (40101). The Project is located in Council District 1.
Attachments:
Attachment 1 - Consultant Services Agreement
Attachment 2 - Vicinity Map