REPORT TO THE CITY COUNCIL
October 30, 2014
FROM: SCOTT L. MOZIER, PE, Director
Public Works Department
THROUGH: ROBERT N. ANDERSEN, PE, Assistant Director
Public Works Department, Capital Management Division
LALKUMAR GOONAWARDENA, PE, Design Services Manager
Public Works Department, Capital Management Division
BY: ERNESTO GARCIA, Supervising Engineering Technician
Public Works Department, Capital Management Division
SUBJECT
Title
Actions pertaining to the traffic signal installation at the intersection of Shields and Sunnyside Avenues - Project Bid File No. 3346 (Council District 4)
1. Adopt finding of a Categorical Exemption pursuant to Class 1 Section 15301(c) (existing facilities) of the California Environmental Quality Act Guidelines for the traffic signal installation at the intersection of Shields and Sunnyside Avenues
2. Award a construction contract to Kertel Communications, Inc. dba Sebastian of Fresno, California in the amount of $310,470 for the traffic signal installation at the intersection of Shields and Sunnyside Avenues
Body
RECOMMENDATION
Staff recommends that the City Council adopt a finding of Class 1 Categorical Exemption, pursuant to Section 15301(c) of the CEQA Guidelines, and authorize the Public Works Director or designee to sign the contract on the City's behalf and award a construction contract in the amount of $310,470 to Kertel Communications, Inc. dba Sebastian of Fresno, California, as the lowest responsive and responsible bidder for the Traffic Signal Installation at the intersection of Shields and Sunnyside Avenues.
EXECUTIVE SUMMARY
The proposed traffic signal installation project at the intersection of Shields and Sunnyside Avenues will provide a significant improvement for efficient vehicle movement through the intersection.
On September 5, 2014, four (4) sealed bids were received and opened in a public forum. Kertel Communications, Inc. dba Sebastian of Fresno has been determined to be the lowest responsive and responsible bidder. Staff recommends that the Council award a construction contract in the amount of $310,470 to Kertel Communications, Inc. dba Sebastian and authorize the Public Works Director or his designee to sign the contract on the City's behalf.
BACKGROUND
The project includes installation of a traffic signal, reconstruction of ADA compliant curb ramps, crosswalks, signing and pavement striping.
Public Work's staff prepared project plans and specifications and a Notice Inviting Bids was published in the Business Journal on September 5, 2014, and posted on the City's website and faxed to ten (10) building exchanges. The specifications were distributed to five (5) prospective bidders. Four (4) sealed bid proposals were received and opened in a public bid opening on September 30, 2014, with the bids ranging from $272,165 to $334,000. The low bid of $272,165 was deemed to be non-responsive because Federal Funding's requested documentation was not certified prior to bid opening. Therefore, Kertel Communications, Inc. dba Sebastian of Fresno is deemed most responsive and responsible bidder. The bids will expire in 64 days as of the bid opening of September 30, 2014.
Staff is recommending award of a construction contract to Kertel Communications, Inc. dba Sebastian in the amount of $310,470 to construct the Traffic Signal at the Intersection of Shields and Sunnyside Avenues and authorize the Public Works Director, or designee to sign and execute the standardized contract on behalf of the City of Fresno.
ENVIRONMENTAL FINDINGS
Staff has performed a preliminary environmental assessment of this project and has determined that it falls within the Categorical Exemption set forth in CEQA Guidelines Section 15301(c) (existing facilities), which exempts the repair, maintenance, or minor alteration of existing structures or facilities, which includes existing streets, sidewalk and gutters, and no further expansion of existing use, because the project includes installation of traffic signal facilities, ADA compliant curb ramps, crosswalks, signs and pavement striping, and asphalt concrete pathways. Furthermore, staff has determined that none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this project.
LOCAL PREFERENCE
The local preference was not implemented based on conditions of the Federal Congestion Mitigation Air Quality (CMAQ) grant.
FISCAL IMPACT
The traffic signal installation project at Shields and Sunnyside is located in District 4. The overall cost of the project is $476,300 and is funded by $424,679 CMAQ Regional Bid funds and $51,621 local Traffic Signal Mitigation Impact Fee funds. The project will not have any impact to the General Fund. Of the overall cost of the project, $341,500 will be used for the construction contract award.
Attachments: Bid Evaluation/Fiscal Impact Statement
Vicinity Map