REPORT TO THE CITY COUNCIL
FROM: BRIAN BARR, Director
General Services Department
BY: CLIFF TRAUGH, Administrative Manager
General Services Department
SUBJECT
Title
Approve the award of a cooperative purchase agreement to Altec Industries, Inc. of Birmingham, Alabama, for the purchase of five Altec bucket trucks in the amount of $1,027,905 procured by means of a cooperative purchase agreement with Sourcewell, for the Department of Public Works and Department of Public Utilities.
Body
RECOMMENDATION
Staff recommends Council approve the award of a cooperative purchase agreement to Altec Industries, Inc. of Birmingham, Alabama, for the purchase of five Altec bucket trucks in the amount of $1,027,905.
EXECUTIVE SUMMARY
The Department of Public Works, Street Maintenance Division seeks to purchase four Altec bucket trucks to maintain lighting infrastructure. The Department of Public Utilities, Wastewater Management Division seeks to purchase one Altec bucket truck for general plant maintenance and electrical work throughout the facility. Of the five units, four will be purchased as replacements with one unit for the Streets Maintenance Division to serve as an addition. The new trucks will be purchased through a competitively solicited cooperative procurement process administered by Sourcewell.
BACKGROUND
The Department of Public Works, Street Maintenance Division is responsible for maintaining 1,740 miles of City streets and boulevards. The traffic signal and street light team maintains 600 signalized intersections, 45,000 street lights, and responds 24 hours a day to electrical outages, and damage. To accomplish this mission, the Street Maintenance Division operates 14 bucket trucks with a crew of 16 personnel.
The Department of Public Utilities, Wastewater Management Division is responsible for the collection and treatment of wastewater produced by the City of Fresno. This is accomplished through the operation and maintenance of the Wastewater Treatment Plant as well as the collection system supplying it. To continue this maintenance, bucket trucks are needed to reach electrical infrastructure and equipment that is not safely accessible through other means.
The Streets Maintenance Division operates a bucket truck fleet consisting primarily of Altec AT40G models. This model has become the City’s standard bucket truck as it is cost effective, reliable, and offers a 45-foot working height which is capable of meeting the need for most jobs. The new units will be built to a similar specification, updated to the latest technology to increase safety, efficiency, and comply with the applicable emissions standard for this type of equipment.
The bucket truck class of equipment is on a ten year or 100,000-mile replacement schedule which has been established by the General Services Department, Fleet Management Division as the optimum replacement time. The units identified for replacement are more than 15 years old and have exceeded their useful life. The Fleet Management Division recommends replacement based on the age and condition of the units.
The equipment will be purchased through a competitively solicited cooperative procurement process administered by Sourcewell. The purchase price for the Altec bucket trucks is $205,581 each. This price includes the Sourcewell cooperative purchasing discount applied to City purchases, as well as local sales tax at 8.35 percent. The Purchasing Division has approved this contract and recommends Council to approve. The City Attorney has reviewed and approved to form.
ENVIRONMENTAL FINDINGS
By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a “project” as defined by CEQA.
LOCAL PREFERENCE
Local preference was not implemented, the City is using a cooperative purchase agreement to purchase these items.
FISCAL IMPACT
No general funds will be used to purchase these items.
The funding to cover the purchase cost of the Altec bucket trucks has been included in the FY2023 and FY2024 adopted budget under the operations of the Department of Public Works, Street Maintenance Division and the operations of the Department of Public Utilities, Wastewater Management Division. The source of funding for this project is Proposition 111 Gas Tax fund and the Wastewater Operating Fund, generated primarily by the collection of customer user fees.
Due to global supply chain constraints the automotive industry has faced shortages of raw materials which has created massive under production in many vehicle types. This resulted in a lack of availability causing projects to not get completed within the typical 12-month period. Therefore, the funding for three of these trucks was not spent in FY2023 and if approved, the FY2023 funds will be re-appropriated to FY2024 to complete these acquisitions.
Attachments:
Altec Contract
Board Resolutions
Comment and Review
Evaluation
Proof of Publication
Proposal Opening Record
Original RFP