REPORT TO THE CITY COUNCIL
FROM: BROCK D. BUCHE, PE, PLS, Director
Department of Public Utilities
BY: ERIC M. ROCHA, Water System Supervisor
Department of Public Utilities - Water Division
SUBJECT
Title
Award service contract to Partners in Control, Inc., dba Enterprise Automation for Department of Public Utilities, Water Division On-Call Supervisory Control and Data Acquisition System Integration Professional Services and Support, in the amount of $149,919.00 (Bid File No. 3873) (Citywide)
Body
RECOMMENDATION
Staff recommends City Council award a service contract to Enterprise Automation for the Department of Public Utilities (DPU), Water Division On-Call Supervisory Control and Data Acquisition (SCADA) System Integration Professional Services and Support for the City of Fresno, California, in the amount of $149,919.00; and authorize the Director of Public Utilities, or designee, to sign and execute all documents on behalf of the City of Fresno (City).
EXECUTIVE SUMMARY
DPU Water Division manages 260 active pumping water wells, three (3) surface water treatment facilities, multiple water storage tank sites, and over 40 emergency backup power generators. DPU’s water production and treatment systems utilize SCADA to monitor and control various processes to produce and treat both ground and surface water. To ensure that the systems operate efficiently and effectively, DPU is proposing on-call SCADA system integration professional services and support for the City of Fresno (City).
BACKGROUND
Water for the City of Fresno comes from two (2) primary sources, groundwater and surface water. Additionally the City runs an aggressive recharge program to supplement the natural replenishment of the aquifer. Groundwater is distributed through pipelines to individual customer services. There are approximately 260 active water wells in the City with each having a Remote Terminal Unit (RTU) that communicates using SCADA to talk to the main station at Water Division Head Quarters. The City currently has three (3) facilities that treat surface water: the Northeast Surface Water Treatment Facility (NESWTF), the Southeast Surface Water Treatment Facility (SESWTF), and the Tank 3 (T-3) water storage and surface water treatment facility. Each surface water facility along with the groundwater system operate using the SCADA system, reporting system, and alarm messaging system. The SCADA system requires around the clock support for various programming issues pertaining to system optimization, Programmable Logic Controller (PLC) programming, Top View Alarm support and reporting systems.
In accordance with Fresno Municipal Code Chapter 4, Article 1, and Administrative Order 6-19, Water Division conducted a competitive process for selecting a SCADA System Integrator to provide On-Call SCADA System Integration Professional Services and Support. On July 29, 2022, a Notice Inviting Bids for the Water Division’s On-Call SCADA Support Bid File No. 3873 was posted to nine (9) Planet Bid Categories and multiple bidding exchanges. On August 23, 2022, one (1) proposal was opened and Enterprise Automation was the sole responsive bidder who met the qualifications.
Staff recommends that City Council award a service contract to Enterprise Automation in the amount of $149,919.00, as the sole responsive bidder who met the qualifications. The City Attorney has reviewed and approved to form.
ENVIRONMENTAL FINDINGS
Pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract is not a project for purposes of CEQA.
LOCAL PREFERENCE
Local preference is not applicable because there is a sole responsive proposer who met the qualifications.
FISCAL IMPACT
There is no fiscal impact to the General Fund. The Project is a Citywide Project. Funding for this Project is included in the Fiscal Year 2023 capital improvement budget with the Water Division’s Enterprise Fund 40101.
Attachments:
Attachment 1 - Listing of Proposers and Fiscal Impact Statement
Attachment 2 - Sample Service Agreement