REPORT TO THE CITY COUNCIL
FROM: BRIAN BARR, Director
General Services Department
BY: ROBIN O’MALLEY, Facilities Manager
General Services Department, Facilities Management Division
DEBBIE BERNARD, Project Manager
General Services Department, Facilities Management Division
SUBJECT
Title
Actions pertaining to the award of a construction contract for the City Hall North and South Parking Lot Security Camera project adding a total of 40 security cameras to the North and South parking lots (Bid File 12302202) (District 3):
1. Adopt finding of a Categorical Exemption pursuant to Section 15301(f) Existing Facilities of the California Environmental Quality Act (CEQA) Guidelines.
2. Award a construction contract to Alpha Omega Data Solutions of Los Banos, California, for $440,625 for the construction of the City Hall North and South Parking Lot Security Camera project.
3. Authorize the Director of General Services or designee to execute all related documents.
Body
RECOMMENDATION
Staff recommends Council adopt a finding of a Categorical Exemption and award a construction contract to Alpha Omega Data Solutions of Los Banos, California, for $440,625 for the City Hall North and South Parking Lot Security Camera project and authorize the Director of General Services or designee to execute all related documents.
EXECUTIVE SUMMARY
The goal of this project is to improve security of City Hall and surrounding property. There are currently approximately 150 cameras located throughout the City Hall property and adjoining parking lots. This project will add a total of 40 cameras to the North and South parking lots that will provide extra monitoring coverage to the Fresno Police Department and City Hall Security staff.
BACKGROUND
In its continuing effort to improve security at City Hall, the Information Services Department (ISD), in coordination with the General Services Department, is expanding the building’s video security system. At present, there are approximately 150 cameras located throughout the property and adjoining parking areas. This project will provide an additional 40 cameras in the North and South parking areas.
This expansion project was initiated by two security reports, one compiled by the Police Department and the other was the Threat Vulnerability Assessment by Elert & Associates. Once the project is completed, the additional cameras will provide extra monitoring coverage to the City Hall Security staff promoting overall safety within City Hall property. In addition, the new cameras will also be monitored by the Police Department’s Real Time Crime Center.
This project also adds redundancy to network communications from City Hall. This is accomplished by installing a new backup fiber optic communications path for internet access and communications to other City facilities. Current City Hall network communications are being accomplished on a single communication path. Should the existing communication path become damaged, all City Hall communications will be severed, including network communications to other City facilities. The new redundant communication path will provide City Hall with a backup and allow network services to continue without interruption.
Plans and specifications were prepared by Borrelli and Associates, Inc., and a Notice Inviting Bids was published on May 3, 2023, distributed to eight building exchanges, and posted on the City’s website. The specifications were distributed to 32 prospective bidders. One on-line bid proposal was received and opened in a public bid opening on June 6, 2023. The sole bid will expire on November 3, 2023.
The City Attorney has approved the contract as to form.
ENVIRONMENTAL FINDINGS
Staff has determined that a Categorical Exemption is appropriate, based on Section 15301(f) Existing Facilities of the CEQA Guidelines. Section 15301(f) exempts addition of safety protection devices in conjunction with existing structures, facilities. Furthermore, staff has determined that none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this project. Staff recommends Council, based upon its own independent judgment adopt finding of a Categorical Exemption per staff determination, pursuant to Section 15301(f) of the CEQA Guidelines for the Fresno City Hall North and South Parking Lot Security Camera project.
LOCAL PREFERENCE
Local preference was not implemented as defined by FMC Section 4-108 because there was only one bid received.
FISCAL IMPACT
This project will not impact the General Fund. As adopted in the FY2024 budget, appropriations for this project have been included in the Security Assessment Fund under ISD.
Attachments:
Bid Evaluation
Fiscal Impact Statement
Standard Contract