REPORT TO THE CITY COUNCIL
FROM: RANDALL W. MORRISON, PE, Director
Capital Projects Department
AARON A. AGUIRRE, Director
Parks, After School, Recreation, and Community Services Department
BY: FRANCISCO V. MAGOS II, PE, Assistant Director
Capital Projects Department, Utilities and On-Site Project Management Division
HARLAVPREET S. BRAR, Licensed Professional Engineer
Capital Projects Department, Utilities and On-Site Project Management Division
SUBJECT
Title
Actions pertaining to Dickey Parking Lot Security Gate Project (Bid File 12301721) (Council District 3):
1. Adopt a finding of Categorical Exemption per staff’s determination, pursuant to Section 15301 of the California Environmental Quality Act (CEQA) Guidelines
2. ***RESOLUTION - Adopting the 19th Amendment of the Annual Appropriation Resolution (AAR) No. 2023-185 appropriating $322,000 for construction of the Parking Lot Security Gate Project at the Dickey Youth Community Center (Requires 5 Affirmative Votes) (Subject to Mayor’s Veto)
3. Award a construction contract in the amount of $332,098 to Alliance Construction Solutions, Inc. of Madera, California, as the lowest responsive and responsible bidder for Dickey Parking Lot Security Gate Project
Body
RECOMMENDATIONS
Staff recommends that the City Council (1) adopt a finding of Categorical Exemption per Staff determination, pursuant to Section 15301 of the California Environmental Quality Act (CEQA) Guidelines, (2) adopt the 19th Amendment to the Annual Appropriation Resolution (AAR) No. 2023-185 and (3) award a construction contract to Alliance Construction Solutions, Inc. of Madera, California, in the amount of $332,098 as the lowest responsive and responsible bidder, and authorize the Capital Projects Director or designee to sign the construction contract on behalf of the City.
EXECUTIVE SUMMARY
The City of Fresno Parks, After School, Recreation and Community Services Department (PARCS) proposes to improve security measures for the Dickey Youth Community Center. Staff recommends Council approval of the 19th Amendment to the AAR to facilitate construction management costs and award of the construction contract in the amount of $332,098 to Alliance Construction Solutions, Inc. The construction contract will be funded using Fiscal Year (FY) 2024 appropriations from Measure-P Expenditure Category 1.
BACKGROUND
Dickey Youth Community Center (Center) is located on the northeast corner of Divisadero Street and Glenn Avenue. The project design was initiated through a consultant agreement with Borrelli and Associates on February 25, 2022, using FY 2022 Measure P Expenditure Category 1 Funds. The purpose of the project is to beautify and enhance the security measures at the Community Center by installing a pedestrian and vehicle gate. In an effort to improve the overall aesthetic and security of the facility, staff will also complete lighting improvements and landscaping enhancements. The vehicle gate shall remain open during the regular business hours and will offer a secure entry point for vehicles. The pedestrian gate shall have keyed access for all employees working at the Center.
Of the $444,800 allocated in FY 2023 to the project, only $121,900 in funding was carried over and appropriated in the FY 2024 budget. Staff recommends the approval of the 19th Amendment to the AAR No. 2023-185 to appropriate an additional $322,000, for a total allocation of $443,900, to fund the construction contract and construction management costs.
The Notice Inviting Bids was advertised and published in the Business Journal and PlanetBids on August 2, 2023, and posted on the City’s website. Four building exchanges received the Notice Inviting Bids. The specifications were distributed to 28 perspective bidders. Two sealed bid proposals were received and opened in a public bid opening on September 19, 2023, with bids ranging from $332,098 to $337,979. The bid in the amount of $337,979 was deemed non-responsive during the bid evaluation due to required documents not being provided.
Staff recommends Council award a construction contract to Alliance Construction Solutions, Inc. of Madera, California, in the amount of $332,098, to construct the Dickey Parking Lot Security Gate project, as the lowest responsive and responsible bidder, and authorize the Capital Projects Director or designee to sign and execute the standardized contract on behalf of the City of Fresno.
The Community Workforce Agreement (PLA), adopted by Council in September 2021, does not apply to this contract because the engineer’s estimate for this project was less than $1 million, pursuant to the terms of the PLA.
The City Attorney’s Office has reviewed and approved this item as to form.
ENVIRONMENTAL FINDINGS
Staff performed a preliminary environmental assessment of this project and determined that it falls within the Categorical Exemption set forth in CEQA guidelines, Section(s) 15301 because the project includes minor alterations to an existing facility.
LOCAL PREFERENCE
No local business, as defined by the Fresno Municipal Code, bid on the construction contract for the project.
FISCAL IMPACT
Dickey Parking Lot Security Gate Project is in Council District 3. The project is funded through Measure-P Expenditure Category 1. Adoption of the attached 19th Amendment to the AAR will appropriate funds that were forecasted to be expended or encumbered in FY 2023 and will have no net additional impact to Measure P or General Funds.
Attachment(s):
Environmental Assessment
Bid Evaluation
Fiscal Impact Statement
Annual Appropriation Resolution
Standardized Contract
Vicinity Map
Location Map