REPORT TO THE CITY COUNCIL
FROM: SCOTT L. MOZIER, PE, Director
Public Works Department
BY: WILLIAM C. HERR, Assistant Director
Public Works Department, Facilities and Construction Management Divisions
BRAD OBERG, Senior Engineering Inspector
Public Works Department, Construction Management Division
SUBJECT
Title
Approve Contract Change Order No. 05 in the deductive amount of $(21,083.89) to Emmett’s Excavation, Inc. for the Inyo Street Overlay Between Van Ness and P, Project ID PW0788 (Council District 3)
Body
RECOMMENDATION
Staff recommends that City Council approve Contract Change Order No. 05 with Emmett’s Excavation Inc. for a total decrease in contract amount of $(21,083.89) for the Inyo Street Overlay Project.
EXECUTIVE SUMMARY
Staff recommends that City Council approve Contract Change Order No. 05 for the Inyo Overlay Project. This change order provides for Contract Bid Item quantity underruns and overruns, increases and decreases to previously approved contract change orders and provides for all labor, equipment, materials, traffic control and incidentals on a time and materials basis to perform additional roadway excavation, asphalt crack filling and concrete saw cutting extra work.
City Council approval of Contract Change Order No. 05 balances all contract bid items, contract change orders and extra work to allow for final payment to be made to the contractor and acceptance of this project. Council approval of this deductive change order is required by Resolution 2017-158 which sets the approval thresholds for contract change orders which in aggregate exceed ten percent of the original contract. The aggregate amount of all approved contract change orders is $228,814 which is 39% of the original contract amount. The project is funded through a Federal grant under the Regional Surface Transportation Improvement Program (RSTP).
BACKGROUND
On May 14, 2020, a Contract was awarded in the amount of $583,240 to Emmett’s Excavation, Inc. for the Inyo overlay project between Van Ness and P Streets. The Notice to Proceed was issued with a starting date of September 28, 2020, and completion date of December 2, 2020. With all applicable time extensions, the project substantial completion was issued October 15, 2021. There have been four contract change orders executed to date for a total amount of $228,814 and a net change of 39% of the original contract price, the most significant being a change order to remove a previously unknown slab of concrete pavement which had been paved over decades ago. City Council approval of Contract Change Order No. 05 balances all Contract Bid Items, Contract Change Orders and Extra Work to allow for final payment to be made to the contractor and acceptance of this project.
Staff recommends that City Council approve Contract Change Order No. 05 on behalf of the City of Fresno.
ENVIRONMENTAL FINDINGS
This is not a project for the purposes of CEQA pursuant to CEQA guidelines section 15378(b)(5), as it is an administrative action that will not result in direct or indirect changes to the environment.
LOCAL PREFERENCE
Local Preference was not considered because this action does not include a bid or an award of a City construction contract.
FISCAL IMPACT
This Contract Change Order has no impact to the General Fund and will be 100% Federally Funded through the Regional Surface Transportation Improvement Program (RSTP).
Attachments:
Contract Change Order No. 05
Resolution 2017-158