REPORT TO THE CITY COUNCIL
FROM: SCOTT L. MOZIER, PE, Director
Public Works Department
BY: RANDALL W. MORRISON, PE, Assistant Director
Public Works Department, Engineering Division
ABDUL BINMAHFDOH, Project Manager
Public Works Department, Transportation Project Management
SUBJECT
Title
Actions pertaining to professional on-call civil engineering services for the Public Works Engineering Division on City of Fresno neighborhood infrastructure capital projects (Citywide)
1. Approve an On-Call Consultant Services Agreement with Mark Thomas & Company, Inc., in the amount of $1,500,000
2. Approve an On-Call Consultant Services Agreement with Peters Engineering Group, in the amount of $1,500,000
3. Approve an On-Call Consultant Services Agreement with Provost & Pritchard Consulting Group, in the amount of $1,500,000
Body
RECOMMENDATIONS
Staff recommends the City Council approve three On-Call Civil Engineering Services Agreements (Agreements) between the City of Fresno (City) and 1) Mark Thomas & Company, Inc., 2) Peters Engineering Group, and 3) Provost & Pritchard Consulting Group, collectively (Consultants), to provide civil engineering design services for Citywide neighborhood infrastructure projects, for three-year terms, to be reimbursed for hours worked at the hourly rates specified in the Schedule of Fees included in the Consultant’s respective agreement, not to exceed $1,500,000, with no guarantee expressed or implied that the $1,500,000 amount will be authorized under any of the three respective agreements, and Authorize the Public Works Director or designee to execute all three Agreements on behalf of the City.
EXECUTIVE SUMMARY
The Department of Public Works (DPW) Engineering Division manages the departments capital improvement program, which includes a wide range of transportation infrastructure project types. There is a growing need in the community for more neighborhood infrastructure projects. Due to the increase in project workload and the commonality of the improvements included in these neighborhood infrastructure projects, staff is recommending the proposed on-call agreements as a solution to efficiently deliver these projects. The Consultant’s proposed scope of services include design services necessary for neighborhood infrastructure projects. The Engineering Division staff have performed a qualification-based hiring process and have selected three firms to perform these necessary services on an on-call basis.
Upon approval and execution of the Agreements, neighborhood improvement projects requiring design services will be identified, a Request for Proposal (RFP) will be issued to all three Consultants, and project-by-project Task Orders will be issued based on the most qualified consultant for the project. The funding for these services will come from different local funding sources for each individual task order.
BACKGROUND
Due to the ageing neighborhood infrastructure throughout the City, there is a growing need for more neighborhood infrastructure projects. This increase in project workload and the commonality of the improvements included in these projects has led to the need for on-call consultants to efficiently develop the construction documents. The Consultant’s scope of services will include the design of neighborhood infrastructure such as landscaping and irrigation, water, sewer and storm drain, traffic signals, street lighting, pavement, curb return ramps, curbs, gutters, signage, drive approaches and sidewalks. Hiring consultants to provide these services on a project-by-project basis is time consuming and creates project start delays. Staff recommends approval of the proposed Agreements in order to improve efficiencies and project timelines to perform the civil engineering design services for the City’s neighborhood capital programs.
In accordance with Administrative Order (A.O.) 6-19, staff sent out Request for Qualifications (RFQ) for engineering design services in July and August 2022 via Planet Bids, email and published in the Business Journal. At the closing of the advertisement period the RFQ received five responses. City staff evaluated each Statement of Qualifications (SOQ) and determined one submittal was not qualified to move into the interview process. The remaining four SOQ’s were evaluated, ranked, and each consultant team was interviewed. At the conclusion of the evaluation period Mark Thomas & Company, Inc., Peters Engineering Group, and Provost & Pritchard Consulting Group were selected as the most qualified consultants for these services.
Staff is recommending the City Council Approve three Agreements with 1) Mark Thomas & Company, Inc., 2) Peters Engineering Group, and 3) Provost & Pritchard Consulting Group, for civil engineering design services, each with three-year terms and a total compensation not to exceed $1,500,000 individually, with no guarantee expressed or implied that $1,500,000 will be authorized under any respective agreement, to provide neighborhood infrastructure design support for the Public Works Engineering Division on City capital projects, and authorize the Public Works Director or designee to execute the agreement, approved as to form by the City Attorney’s Office, on behalf of the City.
ENVIRONMENTAL FINDINGS
By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of these contracts does not qualify as a “project.”
LOCAL PREFERENCE
Local preference was implemented in the consultant selection process. The Consultants selected for these services are local firms located in the Fresno area.
FISCAL IMPACT
These Agreements have no immediate impact to the General Fund and the Agreements will service projects in all Council Districts. All funding necessary for the services of the proposed Agreements will be appropriated under the individual capital projects for each task order.
Attachments:
Consulting Services Agreement - Mark Thomas & Company, Inc.
Consulting Services Agreement - Peters Engineering Group
Consulting Services Agreement - Provost & Pritchard Consulting Group