REPORT TO THE CITY COUNCIL
May 14, 2020
FROM: TJ MILLER, Director
Parks, After School, Recreation and Community Services Department
THROUGH: KRISTINA CHAMBERLIN, Assistant Director
Parks, After School, Recreation and Community Services Department
BY: DIANE PRINTZ-WHITE, Senior Management Analyst
Parks, After School, Recreation and Community Services Department
SUBJECT
Title
Approve Second Amendment to Agreement with Kleinfelder, Inc. in an amount not to exceed $55,000 for professional geotechnical engineering/environmental services for a site investigation at Maxie L Parks Community Center. (Council District 3)
Body
RECOMMENDATION
Staff recommends that Council approve the Second Amendment to the Consultant Services Agreement with Kleinfelder Inc. in an amount not to exceed $55,000 for professional geotechnical engineering/environmental services.
EXECUTIVE SUMMARY
Prompted by improvements at the adjacent property, the Parks, After School, Recreation and Community Services Department (PARCS) received notification by the Central Valley Regional Water Quality Control Board to implement testing of the groundwater and soil at the Maxie L Parks site. Council approval is requested to approve additional services suggested by initial findings.
BACKGROUND
On May 1, 2019, the Central Valley Regional Water Quality Control Board (CRWQCB) requested a work plan from the City to investigate the groundwater and soil at the Maxie L Parks site, due to elevated contaminant findings at another nearby site. PARCS acquired the services of Krazan and Associates to prepare the workplan per the specifications requested by the CRWQCB. Since the cost to implement the workplan was expected to be less than $50,000, three informal bids were solicited from local qualified firms. On January 6, 2020, PARCS entered into a Consultant Agreement with Kleinfelder Inc. to implement the workplan for a total fee of $40,500. The agreement was later amended to include a time extension granted by CRWQCB to allow additional time for permitting and analysis.
Findings during the preliminary investigation led Kleinfelder to contact PARCS and recommend additional tests be performed to provide a more comprehensive analysis. In compliance with the required reporting to CRWQCB, Kleinfelder developed an additional work plan and change order outlining the proposed scope of work, and estimated the cost for the additional services would not exceed $35,000. Since the initial fee of $40,500 together with the additional fee is over the formal bid limit of $50,000 for Consultant Agreements, PARCS is presenting this second Amendment for Consultant Services to the Council for approval.
In addition, by way of this Second Amendment, staff is seeking authorization and approval for establishing a contingency fund not to exceed an additional $20,000 to address any additional requirement directed by CRWQCB. Therefore, the total preauthorized amount would not exceed $55,000.
ENVIRONMENTAL FINDINGS
In accordance with California Environmental Quality Act (CEQA) Guidelines Section 15378, site assessment for the purpose of evaluating environmental conditions does not qualify as a "project" for the purposes of CEQA.
LOCAL PREFERENCE
Local preference was not considered because the initial award was under the formal bid limit for a Consultant Agreement. PARCS did contact local firms during the informal bid process. Kleinfelder Inc. has an office located in Fresno.
FISCAL IMPACT
General Fund dollars have been identified to cover this investigation requested by the Central Water Regional Water Quality Control Board.
Attachments:
Second Amendment to the Consultant Services Agreement with Kleinfelder Inc.
First Amendment to the Consultant Services Agreement (dated 03/05/20)
Consultant Services Agreement (dated 01/06/20)