REPORT TO THE CITY COUNCIL
FROM: BRYON HORN, Director
Information Services Department
BY: FRANK D. VAWTER, Assistant Director
Information Services Department
SUBJECT
Title
Approve an Agreement with Dell Technologies, for the citywide Adobe Enterprise Agreement covering all Adobe products, with an annual cost of $247,591.79, for a term of three years, utilizing competitively bid California Multiple Award Schedule (CMAS) contract 3-22-06-1045.
Body
RECOMMENDATION
Staff recommends that the City Council approve entering into a three-year agreement with Dell Technologies for the citywide Adobe Enterprise Agreement, utilizing competitively bid California Multiple Award Schedule (CMAS) contract 3-22-06-1045. The quote for the annual cost for the agreement is $247,591.79 and expires on Nov. 16, 2026, based on the current license count, and authorize the Director of the Information Services Department to execute this agreement.
EXECUTIVE SUMMARY
The Information Services Department (ISD) manages the Adobe Enterprise Agreement, which covers support and licensing for a variety of Adobe software products, including Adobe Acrobat Pro, Creative Cloud, Photoshop, and others. The current agreement expires in November, and the proposed new agreement will begin in November 2026 and end in November 2029. The agreement is procured through the California Multiple Award Schedule (CMAS), which is competitively bid.
Departments determine their own license counts and product requirements based on their specific needs. ISD is responsible for the management of the Adobe agreement, Adobe products, and license distribution.
ISD is seeking council approval to enter into this three-year agreement for the total amount of $247,591.79, based on the current license count.
BACKGROUND
Many organizations, including the city, use Adobe's Enterprise Agreements to manage licenses for Adobe products. These agreements allow organizations to leverage volume purchasing to secure better pricing. Adobe products, such as Acrobat Pro and Creative Cloud, are essential tools used in day-to-day city operations. The agreement also includes Software Assurance, which ensures access to current versions of previously purchased licenses at a reduced cost.
ENVIRONMENTAL FINDINGS
By definition of the California Environmental Quality Act (CEQA) Guidelines Section 15378, the approval of this agreement does not qualify as a “project” as defined by CEQA.
LOCAL PREFERENCE
Local preference was not implemented because items are being procured utilizing the California Multiple Award Schedule 3-22-06-1045.
FISCAL IMPACT
Funds for this expense are included in ISD’s FY27 appropriations.
Attachments:
CMAS Agreement
Quote