REPORT TO THE CITY COUNCIL
Date August 27, 2020
FROM: SCOTT L. MOZIER, PE, Director
Public Works Department
THROUGH: WILLIAM C. HERR, Assistant Director
Public Works Department, Facilities and Construction Management Divisions
BY: L. NATHAN SANCHEZ, Supervising Engineering Technician
Public Works Department, Facilities Division
SUBJECT
Title
Reject all bids for the City Hall Elevator Remodel Project - Bid File No. 3757 (Council District 3)
Body
RECOMMENDATIONS
Staff recommends that City Council reject all bids received on July 7, 2020, for the City Hall Elevator Remodel Project.
EXECUTIVE SUMMARY
The timeworn elevators at City Hall are in need of modernization and rehabilitation. Maintenance of the passenger elevators and one service/freight elevator has become increasingly more frequent, and substantially more costly as the life expectancy of these units has elapsed. Plans and specifications were developed to change out the machinery in order to give the elevators a safer, more reliable operation, as well as modernize the passenger carts to meet the current ADA standards.
BACKGROUND
Located at 2600 N. Fresno Street, Fresno City Hall is a five story building that is approximately 300,000 square feet and utilizes three (3) passenger elevators and one (1) service/freight elevator. The elevators are heavily used on a daily basis by various city staff and by the general public for conducting business on various floors at City Hall. The existing four (4) elevators were installed as part of the original construction in 1991 and are now 29 years old. Most Elevators have an expected life cycle of about 20-25 years.
Pursuant to AO 6-19 staff prepared and entered into an agreement for consultant services on behalf of the City of Fresno for the design and preparation of construction documents for the City Hall Elevator Remodel Project. Plans and specifications were prepared by TAM+CZ, Inc. A Notice Inviting Bids was published in the Business Journal on May 22, 2020, distributed to seven building exchanges and posted on the City’s website. The specifications were distributed to sixteen prospective bidders. One sealed bid proposal was received and opened in a public bid opening on July 7, 2020, with the bid amount of $1,648,734. The prospective bidder was deemed non-responsive by Purchasing Department for failing to submit a bid deposit.
Public Works Facilities Division is seeking to reject the bid received on July 7, 2020. Public Works Facilities Division will revise the qualifying contractor license requirements in the specification and rebid the project. This change will increase competition, allowing additional firms to submit bids, and provide the City with the potential to receive more favorable bids.
ENVIRONMENTAL FINDINGS
This item is not a project as defined by the California Environmental Quality Act.
LOCAL PREFERENCE
Local Preference was not considered as staff is recommending to reject all bids.
FISCAL IMPACT
The project is located in Council District 3. The Public Works Department, Facilities Management Division will utilize existing funds within the Division’s Repair and Replacement Projects funding and is in the FY21 Approved Budget. Additional staff time will be needed to rebid this project.
Attachment:
Bid Evaluation