REPORT TO THE CITY COUNCIL
FROM: Randall W. Morrison, PE, Director
Capital Projects Department
BILLY P. ALCORN, Fire Chief
Fire Department
BY: francisco V. magos II, PE, Assistant Director
Capital Projects Department, Utilities and On-Site Project Management Division
MIKE MOONEYHAM, PE, Licensed Professional Engineer
Capital Projects Department, Utilities and On-Site Project Management Division
SUBJECT
Title
Approve the First Amendment to the Consultant Services Agreement with RossDrulisCusenbery Architecture, Inc., of Sonoma, California in the amount of $2,951,601, for a total increased contract amount of $3,875,201 with a remaining contingency of $25,000 for professional architectural services for the design of plans and general construction contract documents for the Fresno Fire Department Regional Training Center (County of Fresno)
Body
RECOMMENDATION
Staff recommends City Council approve the First Amendment to the Consultant Services Agreement with RossDrulisCusenbery Architecture, Inc., (Consultant) in the amount of $2,951,601, increasing the total contract amount to $3,875,201, with a remaining contingency of $25,000, for the Fresno Fire Department Regional Training Center and authorize the Capital Projects Director or designee to execute the First Amendment on behalf of the City of Fresno.
EXECUTIVE SUMMARY
The City and Consultant have completed program verification and schematic design documents, including probable construction cost estimates for the Fresno Fire Department Regional Training Center, which was originally planned to be located adjacent to the City of Fresno Police Department Regional Training Center. Due to high estimated construction costs exceeding available project funding, it was determined that a new project site would be required and the Fresno Fire Department identified the State Center Community College District (SCCCD) First Responders Center Campus as a potential solution. City staff, Fresno Fire Department, Consultant, and SCCCD have collaboratively developed site test fit studies for the Training Center that are in-line with the project budget and have reviewed those alternatives with project stakeholders.
The original agreement included program verification, and schematic design documents for the original site location. City staff recommends continuing the progress of design, which necessitates updates to the schematic design documents, continuation of design development documents and includes design services to prepare full construction documents, bidding support and construction phase support.
The project is funded by the California Governor’s Office of Emergency Services (Cal OES) State Grant pursuant to SB 129 in the amount of $25 million and an additional $1.5 million in General Fund dollars.
BACKGROUND
The City entered into an Agreement with RossDrulisCusenbery Architecture, Inc., in January 2022 to provide 30% level schematic design site plans and probable construction cost estimates for the Fresno Fire Department Regional Training Center. City staff, Fresno Fire Department, and Consultant completed the Facility Program, Facility Master Plan, and Schematic Design Documents in September 2022 for the Training Center, which was originally planned to be located adjacent to the City of Fresno Police Department Regional Training Center at 6375 Central Avenue. The cost estimate developed at that time indicated that the development costs at the Central Avenue site exceeded Fresno Fire Department’s $26.5 million project budget and Fresno Fire Department explored other options to address its fire training facility needs. The Fresno Fire Department met with SCCCD to propose a shared training campus concept that collocated portions of the Fresno Fire Department training facility at the new SCCCD First Responders Center Campus located at 3300 North Avenue, which offered shared facility and training synergies and significant site improvement cost savings to Fresno Fire Department.
Due to the change in project site location and the SCCCD facilities already existing and in development, the Facility Program, Facility Master Plan, and Schematic Design Documents for the Fresno Fire Department Regional Training Center must be updated for the project to continue to move forward. This amendment includes consultant services and fees necessary to update the program, plan, and schematics as well as services and fees for further project development including preparation of design development and construction documents, and services and fees associated with permit facilitation, bidding services, and construction phase services.
The original agreement dated January 13, 2022, allocated a total amount of $1,810,960, with a contingency amount of $25,000. To date, the City has been invoiced for $923,600 for work completed for the Central Avenue project site. Staff now recommends Council approve the First Amendment to the Consultant Services Agreement with RossDrulisCusenbery Architecture, Inc., in the amount of $2,951,601, increasing the total contract amount to $3,875,201, with a remaining contingency of $25,000, for the Fresno Fire Department Regional Training Center and authorize the Capital Projects Director or designee to execute the First Amendment on behalf of the City of Fresno.
The City Attorney’s Office has reviewed and approved this amendment as to form.
ENVIRONMENTAL FINDINGS
This contract amendment does not qualify as a project pursuant to California Environmental Quality
Act (CEQA) Guidelines § 15378.
LOCAL PREFERENCE
Local preference was not implemented; this is an amendment to an existing agreement.
FISCAL IMPACT
The proposed project site is located in the County of Fresno. Costs for the design and construction of the Fresno Fire Department Regional Training Center will be funded by the California Governor’s Office of Emergency Services (Cal OES) State Grant pursuant to SB 129 in the amount of $25 million. An additional $1.5 million has been allocated from the General Fund for the design and construction of this facility. All funds required for the contract amendment are included in the current fiscal year budget, as previously adopted by the Council.
Attachment(s):
First Amendment to Agreement - RossDrulisCusenbery Architecture, Inc.
Consultant Agreement
Vicinity Map
Location Map