REPORT TO THE CITY COUNCIL
FROM: BRIAN BARR, Director
General Services Department
BY: CLIFF TRAUGH, Administrative Manager
General Services Department
SUBJECT
Title
Approve the award of a purchase contract to Pape Kenworth of Fresno, CA, for the purchase of three Kenworth T880 water trucks in the amount of $764,940 for the Department of Public Utilities and the Department of Public Works
Body
RECOMMENDATION
Staff recommends Council approve the award of a purchase contract to Pape Kenworth of Fresno, CA, for the purchase of three Kenworth T880 water trucks in the amount of $764,940.
EXECUTIVE SUMMARY
The Department of Public Utilities (DPU), Water Operations Division and Department of Public Works (DPW), Street Maintenance Division and Landscape Maintenance Division seek to purchase three Kenworth T880 water trucks to perform water transport, dust mitigation, and maintenance related to their operations. The new trucks will be purchased as replacements and will be purchased through a competitively solicited cooperative procurement process administered by Sourcewell.
BACKGROUND
DPU, Water Operations Division is responsible for delivering safe drinking water to approximately 500,000 residential, commercial, and industrial customers over a 114 square mile area. Their mission is accomplished through continuous maintenance of the freshwater system, which requires water trucks to mitigate dust on the roads, break up algae forming in canals, and flush water lines all throughout the City of Fresno.
DPW, Street Maintenance Division provides service to the residents of Fresno through the construction and maintenance of roadways. This work is performed with backhoes for demolition, paving equipment to lay asphalt, and concrete finishing trucks to build curbs, gutters, and sidewalks. Water trucks are used in this application to mitigate dust created by the construction and maintenance projects.
DPW, Landscape Division is responsible for maintaining 300 miles of city median islands, 11 pedestrian walking trails, and over 200,000 trees. Along with planting trees and maintaining green space, the landscape team is tasked with watering Fresno’s urban forest. This is accomplished by crews setting out early each morning with a water truck and watering the median islands with a boom on the moving truck.
This work is currently being completed with aging trucks struggling with maintenance issues. The new units will be standard 4,000-gallon water tanks on Kenworth T880 cab and chassis, which has proven to be a reliable combination within the fleet. The trucks will feature the latest emissions technology, exceeding the US 2010 emissions standard.
The trucks identified for replacement are on a 10 year or 5,000-hour replacement schedule which has been established by the Fleet Management Division as the optimum replacement time. Currently the trucks are more than 14 years old and have experienced significant repairs costs. Staff recommends replacement of these units based on age and condition.
The trucks will be purchased through a competitively solicited cooperative procurement process administered by Sourcewell. The purchase price is $764,940. This price includes the Sourcewell cooperative purchasing discount applied to City purchases as well as sales tax at 8.35%. The Purchasing Division has approved this contract and recommends Council to approve. The City Attorney has reviewed and approved to form.
ENVIRONMENTAL FINDINGS
By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a “project” as defined by CEQA.
LOCAL PREFERENCE
Local preference was not implemented, the City of Fresno is using a cooperative purchase agreement to purchase these items.
FISCAL IMPACT
No general funds will be used to purchase these items. The funding to cover the purchase cost of the Kenworth T880 water trucks has been included in the FY2023 and FY2024 adopted budget under the DPU, Water Operations Division, the DPW, Street Maintenance Division, and DPW, Landscape Division. The source of funding for this project is the General Services Department, Fleet Management Division Replacement Fund, the Streets Operating Fund, generated by SB1 and PROP 111 Gas Tax, the Landscape Operating Fund, generated by Measure P, and the Water Operating Fund generated primarily by the collection of customer user fees.
Due to global supply chain constraints the automotive industry has faced shortages of raw materials which has created massive under production in many vehicle types. This resulted in a lack of availability causing projects to not get completed within the typical 12-month period. Therefore, the funding for two of these trucks was not spent in FY2023 and if approved, the FY2023 funds will be re-appropriated to FY2024 to complete these acquisitions.
Attachments:
Acceptance & Award
Combined Ads
Comment & Review
Evaluation
Kenworth Contract
RFP