REPORT TO THE CITY COUNCIL
FROM: SCOTT L. MOZIER, PE, Director
Public Works Department
BY: ANDREW J. BENELLI, PE, City Engineer/Assistant Director
Public Works Department, Traffic Engineering Division
HARMANJIT DHALIWAL, PE, Public Works Manager
Public Works Department, Land Planning Section
SUBJECT
Title
Actions pertaining to approval of an On-Call Land Surveying Services Agreement for the Department of Public Works Land Planning Section with Willdan Engineering, in the amount of $480,000 (Citywide).
Body
RECOMMENDATION
Staff recommends the City Council approve a On-Call Land Surveying Service Agreement between the City of Fresno (City) and Willdan Engineering (Consultant) to provide land surveying services for the Public Works Land Planning Section on subdivision map, parcel map, lot line adjustment, and voluntary parcel merger projects, for a two-year term, to be reimbursed for hours worked at the hourly rates specified in the Schedule of Fees included in the Consultant’s respective agreements, not to exceed $480,000, and authorize the Public Works Director or designee to execute the agreement on behalf of the City.
EXECUTIVE SUMMARY
Staff recognizes the need for land surveying services to assist with current and future workloads for development mapping review and approval. Due to the need and increase in demand for housing, staff is recommending the proposed on-call agreement as a solution to efficiently deliver these development mapping projects. The consultant’s proposed scope of services includes various land surveying services that will support City staff with land title research, boundary rectification, subdivision mapping preparation and/or review (Final maps, parcel maps, lot line adjustments, and voluntary parcel mergers), record of surveys, corner records, deed preparation and/or review, and legal description preparation and/or review. The Land Planning Section staff have performed a qualification-based hiring process and have selected Willdan Engineering to perform these necessary services on an on-call basis.
Upon approval and execution of the Agreement, projects will be identified, a Request for Proposal (RFP) will be issued to the Consultant, and project-by-project Task Orders will be issued. The funding for this agreement will come from the Fiscal Year 2024 Public Works Department Land Planning Section appropriation.
BACKGROUND
In accordance with Administrative Order (A.O.) 6-19, on January 13, 2023, a Request for Qualifications (RFQ) was issued via Planet Bids, email, and published in the Business Journal, seeking Statements of Qualifications (SOQ) for “On-Call Land Surveying Services” for the City of Fresno Public Works Department. Initial screening of consultant SOQs was based on categories including experience of the firm, education, and training of staff and subconsultants, understanding of applicable rules and regulations, and the proposed workplan to provide the services necessary.
Thirteen consultants submitted SOQs. A selection panel of three staff members from the Land Planning Section, Traffic Operations and Planning Section, and Engineering Services Section of the Department of Public Works scored and ranked the submitting firm’s SOQs based on the criteria above. Five of the thirteen consultants were invited for an interview and delivered a presentation. The selection panel selected Willdan Engineering. They demonstrated above average experience, expertise, and were qualified to provide the wide variety of land surveying services required by the City.
Staff is recommending the City Council approve the agreement with Willdan Engineering for Land Surveying Services, with a two-year term and a total compensation not to exceed $480,000, with no guarantee expressed or implied that $480,000 will be authorized under any respective agreement, to provide various land surveying services for the Public Works Land Planning Section on development projects, and authorize the Public Works Director or designee to execute the agreement, approved as to form by the City Attorney’s Office, on behalf of the City. The funding for this agreement will come from the Fiscal Year 2024 Public Works Department Land Planning Section appropriation.
ENVIRONMENTAL FINDINGS
By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of these contracts does not qualify as a “project.”
LOCAL PREFERENCE
Local preference was implemented in the consultant selection process.
FISCAL IMPACT
These agreements have no immediate impact to the General Fund and the agreements will service projects in all Council Districts. All funding necessary for the services of the proposed agreements will be appropriated under the Department of Public Works Land Planning Section in Fiscal Year 2024.
Attachment(s):
Consulting Services Agreement - Willdan Engineering