REPORT TO THE CITY COUNCIL
FROM: BRIAN BARR, Director
General Services Department
BY: MIGUEL RAMIREZ, Senior Management Analyst
General Services Department
SUBJECT
Title
Approve the award of a cooperative purchase agreement to Haaker Equipment Company Inc. of La Verne, California for the purchase of one Elgin CNG Broom Bear Street sweeper in the amount of $610,304 for the Department of Public Works, Street Maintenance Division
Body
RECOMMENDATION
Staff recommends Council approve the award of a cooperative purchase agreement to Haaker Equipment Company Inc. of La Verne, California for the purchase of one Elgin CNG Broom Bear street sweeper in the amount of $610,304.
EXECUTIVE SUMMARY
The Department of Public Works is requesting approval to purchase one Elgin Broom Bear street sweeper as a replacement. The new unit will be used by the Streets Maintenance Division to complete residential and commercial routes currently assigned to older sweepers that have reached the end of their useful life. The General Services Department recommends this purchase based on the age and hours of the street sweeper identified for replacement. The new unit will be purchased through a competitively solicited cooperative procurement process administered by Sourcewell (a State of Minnesota local government agency).
BACKGROUND
The Department of Public Works, Street Maintenance Division, is responsible for maintaining the cleanliness of over 1,600 miles of city streets, alleys, and boulevards. This task is accomplished with 20 sweepers running day and night shifts throughout the city. Currently, one of these units has been identified for replacement.
The City of Fresno has been using Elgin Broom Bear sweepers in the fleet for 24 years and has experienced success in the functionality and durability of this product. The new unit will be powered by Compressed Natural Gas, which has proven to be both economical and environmentally conscious. The equipped L9N “Near Zero” engines produce only one tenth of the allowable NOX greenhouse gas emissions and meet the latest EPA standards set in 2017 for this type of equipment.
This purchase complies with the City’s plan for the transition of the municipal fleet to zero emission as required by California Air Resource Board’s Advanced Clean Fleets regulation. Municipal fleet vehicles assigned to the Department of Public Works shall transition to zero emission technologies utilizing the Purchase compliance pathway. Under the Purchase compliance pathway 50% of all purchases must be zero emission. However, this requirement changes to 100% in 2027. For 2025, this acquisition will be offset through the purchase of an electric Ford Lightning which qualifies as a Class 2b vehicle under the Advanced Clean Fleets regulation.
Due to the harsh environment street sweepers operate in, the replacement schedule is set at five years or 10,000 hours, whichever comes first. This schedule was revised in 2012, after a thorough analysis by the Fleet Management Division found that repair costs were outweighing acquisition costs at the less aggressive ten-year schedule. As street sweepers age past this five-year point, maintenance and repair costs rise significantly. The unit identified for replacement is currently beyond the recommended replacement schedule.
The street sweeper will be purchased through a competitively solicited cooperative procurement process administered by Sourcewell. The purchase contract will be awarded to Haaker Equipment Company Inc. who is the City of Fresno’s regional dealer for Elgin. The total purchase price of the Elgin street sweeper is $610,304, this price includes the Sourcewell discount applied to City purchases as well as delivery and sales tax at 8.35%. The Purchasing Division has approved this contract and recommends Council to approve.
The City Attorney has reviewed and approved to form.
ENVIRONMENTAL FINDINGS
By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a “project” as defined by CEQA.
LOCAL PREFERENCE
Local preference was not applicable because this is a cooperative purchase.
FISCAL IMPACT
No general funds will be used to purchase this equipment.
The funding to cover the purchase cost of the Elgin CNG Broom Bear Street Sweeper has been included in the FY2025 adopted budget under the operations of the Department of Public Works. The source of funding for this project is the General Services Department, Fleet Management Division Replacement Fund and the Community Sanitation Fund, generated by the collection of customer user fees.
Attachments:
Cooperative Purchase Agreement
Elgin Sweeper Contract #093021-ELG
Original RFP
Proof of Publication
Proposal Evaluation
Comment and Review