REPORT TO THE CITY COUNCIL
FROM: AARON A. AGUIRRE, Director
Parks, After School, Recreation, and Community Services Department
Randall W. Morrison, PE, Director
Capital Projects Department
BY: HARLAVPREET S. BRAR, PE, Professional Engineer
Capital Projects Department, Utilities and On-Site Project Management Division
SUBJECT
Title
Approve an agreement for professional engineering services with Quad Knopf Inc., dba QK, of Fresno, California for $86,930 with a $10,000 contingency, for design and construction support services for the Roeding Park Court Repurposing Project (Council District 3)
Body
RECOMMENDATION
Staff recommends City Council approve a consultant services agreement with Quad Knopf Inc., dba QK, of Fresno, California in the amount of $86,930, with a $10,000 contingency, for the design and preparation of construction documents for the Roeding Park Court Repurposing Project and authorize the Public Works Director or designee to execute the agreement on behalf of the City of Fresno.
EXECUTIVE SUMMARY
The City of Fresno Parks, After School, Recreation and Community Services Department (PARCS) proposes to repurpose three (3) existing tennis courts into new sports courts with upgraded lighting at Roeding Park. The project will include a community meeting to present initial conceptual designs and receive public input to inform what specific sports will be included in the final design.
The contract for professional engineering design services will be funded using carryover funds from FY2023 Measure P expenditure category 1, highest-needs allocations. Council approval of the consultant agreement between the City and QK is recommended to facilitate development of plans, cost estimates, and general construction contract documents necessary to complete the project.
BACKGROUND
The PARCS Department proposes to utilize Measure P to improve the existing park facilities and enhance the park guest experience at Roeding Park. The project will support the growth of the sports community in the surrounding area and will cultivate an environment that promotes health and social interaction.
As part of the project, QK will analyze the existing site conditions and will develop conceptual design plans for repurposing the existing courts. Accessible paths of travel to and from the courts to the parking lot will be reviewed and any necessary improvements incorporated into the design. The project will include upgraded lighting and may include additional upgrades to site furnishings such as benches and picnic tables subject to funding availability and community input.
In accordance with AO 6-19, staff sent out a request for Statements of Qualifications (SOQs) in December 2022 via Planet Bids, email, and published in The Business Journal for Pickleball Court Projects. The request for SOQs was sent out for projects at four (4) different locations including Woodward Park, Roeding Park, Vinland Park, and Rotary East Park. Four (4) SOQs were received, and staff interviewed the three (3) qualified respondents between March 6, 2023, and March 7, 2023. QK was determined to be the most qualified and responsive based on the consultant interviews. Staff believes that a separate agreement for each location is the best route forward to meet different funding and scheduling requirements at each location. Staff negotiated a fee of $86,930, with a $10,000 contingency, for the preparation of plans, specifications, cost estimates, bidding support services, and construction support services for this project.
Staff recommends City Council approve the proposed agreement with QK in the amount of $86,930, with a $10,000 contingency, for the design and preparation of construction documents for the Roeding Park Court Repurposing Project and authorize the Public Works Director or designee to sign on behalf of the City.
The City Attorney’s Office has reviewed and approved the proposed agreement as to form.
ENVIRONMENTAL FINDINGS
A consultant agreement for the design of plans and cost estimates is not a “project” pursuant to California Environmental Quality Act (CEQA) Guidelines § 15378.
LOCAL PREFERENCE
Local preference was implemented in the consultant selection process pursuant to the Fresno Municipal Code Section 4-109. Quad Knopf Inc., is a local business, as defined by the Fresno Municipal Code.
FISCAL IMPACT
The proposed project is in Council District 3. The Roeding Park Court Repurposing Project is funded in the FY2024 approved budget through carryover funds from FY2023 Measure P allocations.
Attachment(s):
Consultant Agreement
Vicinity Map
Location Map