REPORT TO THE CITY COUNCIL
July 26, 2018
FROM: SCOTT L. MOZIER, PE, Director
Public Works Department
BY: RANDALL W. MORRISON, PE, Assistant Director
Public Works Department, Engineering Division
M. SCOTT TYLER, PE, Public Works Manager
Public Works Department, Project Management Section
TIM GROH, Project Manager
Public Works Department, Project Management Section
SUBJECT
Title
Actions pertaining to the Blackstone Avenue Overlay project, from Shaw Avenue to Ashlan Avenue, Bid File 3561 (Council Districts 4 and 7)
1. Adopt a finding of a Categorical Exemption per staff determination, pursuant to Section 15301(c) of the California Environmental Quality Act Guidelines for the Blackstone Avenue Overlay project, from Shaw Avenue to Ashlan Avenue
2. Award a Construction Contract in the amount of $1,740,296.00 with Cal Valley Construction of Fresno, California, as the lowest responsive and responsible bidder for the Blackstone Avenue Overlay Project from Shaw Avenue to Ashlan Avenue
Body
RECOMMENDATION
Staff recommends that the City Council adopt a finding of a Categorical Exemption per staff determination, pursuant to Section 15301(c) of the California Environmental Quality Act Guidelines (CEQA), award a construction contract with Cal Valley Construction of Fresno, California in the amount of $1,740,296.00 as the lowest responsive and responsible bidder for the Blackstone Avenue Overlay project, from Shaw Avenue to Ashlan Avenue and authorize the Public Works Director or designee to sign the standardized contract on behalf of the City.
EXECUTIVE SUMMARY
The Blackstone Avenue Overlay project, from Shaw Avenue to Ashlan Avenue will rehabilitate the asphalt concrete pavement along that portion of Blackstone Avenue. The project will also make minor concrete repairs to bring curb ramps up to current Americans with Disabilities Act compliance. Awarding this construction project to Cal Valley Construction will extend the life of this highly used street.
The low bidder, Dave Christian Construction Co., Inc., submitted a bid of $1,625,713.20; however, it was deemed to be “non-responsive” due to the Contractor failing to meet the Disadvantage Business Enterprise requirements for the project. Therefore, staff recommends the award of the construction contract to Cal Valley Construction as the lowest responsive and responsible bidder.
BACKGROUND
The Blackstone Avenue asphalt concrete overlay from Shaw to Ashlan Avenues was initiated in FY14 when the City was awarded a Federal grant from the Regional Surface Transportation Program (RSTP). The design started following the Council approval of the consultant contract with Provost & Pritchard Engineering Group, Inc., on February 16, 2017. The preliminary engineering design took approximately 7 months to complete. There was no Right of Way required for this project.
Blackstone Avenue between Shaw Avenue and Ashlan Avenue is a heavily used arterial street that is suffering from pavement deterioration. The proposed grind and overlay project will extend the service life of the street and bring affected curb ramps up to current Americans with Disabilities Act standards. The scope of the project includes, but is not limited to, a 0.20' asphalt grind and 0.20’ overlay, pavement section repair, concrete repair and striping.
The Notice Inviting Bids was published in the Business Journal on April 6, 2018, posted on the City’s website and faxed to eleven (11) building exchanges. The specifications were distributed to five (5) prospective bidders. Three (3) sealed bid proposals were received and opened in a public bid opening on May 8, 2018. Bids ranged from $1,625,713.20 to $2,217,361.00. Dave Christian Construction Inc. submitted the apparent low bid of $1,625,713.20, however it was deemed to be “non-responsive” due to the Contractor failing to meet the Disadvantage Business Enterprise requirements for the project. As a result, Cal Valley Construction, inc., which submitted a bid in the amount of $1,740,296.00, was determined to be the lowest responsive and responsible bidder for the project. The bidders have agreed to extend the bids from the original 64 days from the bid opening, for an additional 45 days, and they will expire on August 24, 2018.
Staff is recommending that the Council award a construction contract with Cal Valley Construction of Fresno in the amount of $1,740,296.00 for the Blackstone Avenue Overlay project, from Shaw Avenue to Ashlan Avenue and authorize the Public Works Director or designee to sign and execute the standardized contract on behalf of the City of Fresno.
ENVIRONMENTAL FINDINGS
Staff performed a preliminary environmental assessment of this project and has determined that it falls within the Categorical Exemption set forth in CEQA Guidelines, Section 15301 (c) Class 1 which exempts the repair and maintenance of existing facilities that involves negligible or no expansion of an existing use. This exemption applies because this project involves the resurfacing of an existing roadway and does not involve the expansion of the roadway to accommodate additional traffic. The purpose of the project is to increase the life of the pavement and provide a smooth riding surface for the motorists. Furthermore, staff has determined that none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this project.
LOCAL PREFERENCE
The local preference was not implemented based on conditions of the Federal RSTP grant.
FISCAL IMPACT
The Blackstone Avenue AC Overlay from Shaw to Ashlan Avenues is located in Council Districts 4 and 7. The overall cost of the project is $2,220,863.80 and is primarily funded by Federal RSTP grant funds. SB1 Gas Tax will be the local match. All funds necessary for the project are available in the City’s FY 2019 Adopted budget. This project was included in the FY2018 list of projects for SB1 revenues, as adopted by the Council. The project will have no impact to the General Fund. Of the overall budget for the project, $1,740,296.00 will be used for the construction contract award.
Attachments:
Bid Evaluation
Fiscal Impact
Vicinity Map
Standardized Contract