REPORT TO THE CITY COUNCIL
FROM: BILLY P. ALCORN, Fire Chief
Fire Department
SUBJECT:
Title
Approve the award of a Product Requirements Contract for Fire Department Fire Hoses to Allstar Fire Equipment, Inc. of Arcadia, California, for three years, not to exceed $156,362.06, with an optional one-year extension in an amount not to exceed $52,120.69, plus annual PPI increases (Bid File No. 12600708)
Body
RECOMMENDATION
Staff recommends the City Council approve the award of a Product Requirements Contract for Fire Department Fire Hoses to Allstar Fire Equipment, Inc. of Arcadia, California, for three years, not to exceed $156,362.06, with an optional one-year extension in an amount not to exceed $52,120.69, plus annual PPI increases.
EXECUTIVE SUMMARY
The City of Fresno Fire Department issued a formal bid for a Product Requirements Contract for Fire Department Fire Hoses (Bid File No. 12600708). Bids were opened on May 5, 2026. Two (2) bids were received. Allstar Fire Equipment, Inc. submitted the lowest responsive and responsible bid at $156,362.06.
Allstar Fire Equipment, Inc. has been the Fire Department’s existing hose vendor and has demonstrated the ability to meet the Department’s specifications. Staff recommends award to Allstar Fire Equipment, Inc. as the lowest responsive and responsible bidder.
BACKGROUND
The Fresno Fire Department relies on high-quality fire attack hose as a critical piece of frontline firefighting equipment. The Department requires a supply of 1¾” x 50’ Key Fire Hose DP17-100S SNIPER DJ Fire Attack Hose in four colors (Blue, Red, White, and Orange), coupled with 1½” NST aluminum couplings, with couplings stamped per Department identification standards. These hoses are used on fire apparatus throughout the city and must meet NFPA 1961 standards.
A formal bid was advertised on April 9, 2026, with a scheduled bid opening of May 5, 2026. One Thousand Thirty-One (1,031) vendors were notified through the City’s Planet Bids system, three of which downloaded the specifications. Two (2) bids were received electronically by the bid opening deadline:
Allstar Fire Equipment, Inc. - Arcadia, CA $156,362.06
AI Construction LLC - Fresno, CA $198,411.60 - Non-Responsive
Local preference was applicable; however, it did not affect the outcome of the bid. Allstar Fire Equipment, Inc. remains the most responsive and responsible bidder.
The full quantity will be purchased in increments across multiple fiscal years over the contract term. The Contract is structured as a Product Requirements Contract, meaning the City will only pay for quantities ordered and received. The estimated total contract value, assuming all 480 lengths are purchased, is $156,362.06 (including tax) for the initial term and $52,120.69 for the optional one-year extension, plus annual PPI increases.
ENVIRONMENTAL FINDINGS
This item is not a project as defined by the California Environmental Quality Act (CEQA).
LOCAL PREFERENCE
Local preference was applicable under Fresno Municipal Code Section 4-108(b).
FISCAL IMPACT
Purchases under this Contract will be made within the existing annual appropriations and spread across multiple fiscal years. The City will only pay for hose lengths ordered and received in each fiscal year.
Attachment:
Formal Procurement Evaluation (Bid File No. 12600708)