REPORT TO THE CITY COUNCIL
FROM: GREGORY A. BARFIELD, M.A., Director
Department of Transportation
BY: FRANK ADAM PETER, Fleet Manager
Department of Transportation
BRYANT KENNEDY, Fleet Operations Specialist
Department of Transportation
SUBJECT
Title
Approve the award of a Cooperative Purchase Agreement to Complete Coach Works for the purchase of eleven (11) 40’ refurbished compressed natural gas buses in the amount of $3,939,787.39 (Bid File 12501922)
Body
RECOMMENDATION
Staff recommends that Council approve the award of a cooperative purchase agreement to Complete Coach Works for the purchase of eleven (11) 40’ refurbished compressed natural gas buses in the amount of $3,939,787.39
EXECUTIVE SUMMARY
The Department of Transportation/Fresno Area Express (FAX) seeks to purchase eleven (11) 40’ refurbished compressed natural gas (CNG) buses from Complete Coach Works (CCW) using a cooperative purchase agreement through Washington Department of Enterprise Services (WA DES). This purchase is part of the FAX effort to: replace vehicles that have exceeded their useful life, improve quality and reliability of service, and comply with the California Air Resource Board (CARB) Innovative Clean Transit (ICT) regulation.
This statewide contract is a State Cooperative Purchasing Contract (SCPC) under Section 3019 of the Fixing America’s Surface Transportation (FAST) Act and is compliant with Federal Transit Administration (FTA) guidelines. The SCPC with Complete Coach Works provides rebuilt transit buses, customization options, spare parts, and support to multiple participants, including transit organizations from other states. The contract incorporates FTA required clauses and certifications.
BACKGROUND
CARB issued the ICT regulation, effective October 1, 2019, requiring all transit agencies to gradually transition all bus and paratransit vehicles to a 100 percent zero-emission fleet by 2040. To meet this goal, FAX developed our ICT Transition Plan, which was approved by Council on June 18, 2020. Per the schedule detailed in the ICT Transition Plan, FAX must procure a mix of CNG buses, battery electric buses (BEBs), and FCEBs to meet our service requirements. The refurbished CNG buses that will be purchased from this agreement will provide necessary replacement buses for the FAX fleet, allowing time to accumulate the funds needed to purchase new zero-emissions buses in the future.
To begin this procurement, FAX sought competitively bid cooperative agreements for refurbished CNG buses at a discounted rate in September 2024. FAX staff found a Washington Department of Enterprise Services cooperative purchase agreement (Agreement No. 06719) featuring Complete Coach Works. FAX staff evaluated CCW’s proposal and determined the contents of the cooperative purchase agreement meets the City’s procurement requirements. Staff also conducted a price analysis and determined that the refurbished CNG buses’ cost is fair and reasonable based on past pricing and pricing provided by other agencies. The cooperative purchase agreement also conforms to the requirements of FTA C 4220. 1F, Chapter IV, 2(14)(i), which dictates that rolling stock agreements must not exceed the five-year limit.
It is the recommendation of staff that City Council approve the award of a cooperative purchase agreement to Complete Coach Works via piggybacking from the State of Washington’s agreement (06719) to procure eleven (11) refurbished 40’ CNG buses.
The Purchasing Division has approved the use of the cooperative purchase agreement and recommends Council to approve.
The City Attorney has reviewed and approved as to form.
ENVIRONMENTAL FINDINGS
Pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15378, this vehicle purchase does not constitute a project for the purposes of CEQA.
LOCAL PREFERENCE
Local preference is not attributable to this purchase as assignability is derived from the state contract.
FISCAL IMPACT
There is no fiscal impact to the General Fund from this action. Purchases from this contract shall be funded by the State Transportation Development Act (TDA). Appropriations were included and are available in the FAX FY2025 budget.
Attachments:
WA DES Cooperative Purchase Agreement No. 06719
Complete Coach Works (CCW) quote
Original Solicitation
Proof of Publication