REPORT TO THE CITY COUNCIL
FROM: BRIAN BARR, Director
General Services Department
BY: MIGUEL RAMIREZ, Senior Management Analyst
General Services Department
SUBJECT
Title
Approve the award of a cooperative purchase agreement to PB Loader Corporation of Fresno, California for the purchase of one Kenworth T380 Hot Patch Truck in the amount of $303,281 for the Department of Public Works, Street Maintenance Division
Body
RECOMMENDATION
Staff recommends Council approve the award of a cooperative purchase agreement to PB Loader Corporation of Fresno, California for the purchase of one Kenworth T380 Hot Patch Truck in the amount of $303,281.
EXECUTIVE SUMMARY
The Department of Public Works, Street Maintenance Division is requesting approval to purchase one Kenworth T380 Hot Patch truck as a replacement. The new truck will be used for street repairs and maintenance throughout the City of Fresno. The new truck will be purchased through a competitively solicited cooperative procurement process administered by Sourcewell (a State of Minnesota local government agency).
BACKGROUND
The Department of Public Works, Street Maintenance Division is responsible for maintaining 1,740 miles of City streets and boulevards. As street pavements degrade to the end of their service life, asphalt overlays are needed to restore the street back to a good and serviceable condition. The Street Maintenance Division utilizes pothole crews to repair damage to all existing streets within the City. The Hot Patch truck is used to fill potholes with asphalt which is then compacted and smoothed out by drum rollers, this process restores the street back to a drivable condition. The truck is also used to repair road shoulders and utility cuts after maintenance or repairs have been performed on the underground infrastructure.
The new Hot Patch truck will replace an existing unit that has exceeded the cost-effective life span and has begun to incur significant repair costs. The new unit will be built on a Kenworth T380 chassis utilizing a new body supplied by PB Loader. The Kenworth T380 chassis is updated with the latest emissions technology, exceeding the US 2010 emissions standard. The Kenworth T380 is designed with a sharp turning radius for increased maneuverability allowing the operator to get in and out of tight areas efficiently.
This purchase complies with the City’s plan for the transition of the municipal fleet to zero-emission as required by California Air Resource Board’s Advanced Clean Fleets regulation. Municipal fleet vehicles assigned to the Department of Public Works shall transition to zero emission technologies utilizing the Purchase compliance pathway. Under the Purchase compliance pathway 50% of all purchases must be zero emission. However, this requirement changes to 100% in 2030. For 2025, this acquisition will be offset through the purchase of one electric Ford Lightning which qualifies as a Class 2b vehicle under the Advanced Clean Fleets regulation.
The truck identified for replacement is on a 10-year or 100,000-mile replacement schedule which has been established by the Fleet Management Division as the optimum replacement time. Currently the truck is over 20 years old and has been incurring significant repair costs. Staff recommends replacement of this truck based on age and condition.
The truck will be purchased through a competitively solicited cooperative procurement process administered by Sourcewell. The purchase contract will be awarded to PB Loader Corporation of Fresno, California. The total purchase price is $303,281. This price includes the Sourcewell cooperative purchasing discount applied to City purchases as well as sales tax at 8.35%. The Purchasing Division has approved this contract and recommends Council to approve.
The City Attorney has reviewed and approved to form.
ENVIRONMENTAL FINDING
By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a “project” as defined by CEQA.
LOCAL PREFERENCE
Local preference is not applicable because this is a cooperative purchase. However, PB Loader Corporation is located in the City of Fresno.
FISCAL IMPACT
No general funds will be used to purchase this unit.
The funding to cover the purchase cost of the Kenworth T380 Hot Patch truck has been included in the FY2026 adopted budget under the operations of the Department of Public Works, Street Maintenance Division. Measure C will be utilized as the source of funding for this project.
Attachments:
Cooperative Purchase Agreement
PB Loader Contract#050625-PBL
Original RFP
Proof of Publication
Proposal Evaluation
Comment and Review
Quote