REPORT TO THE CITY COUNCIL
FROM: Randall W. Morrison, PE, Director
Capital Projects Department
Scott L. Mozier, PE, Director
Public Works Department
BY: JESUS AVITIA, PE, Assistant Director
Capital Projects Department, Transportation Project Management Division
ISAAC CAMPOS, Engineer II
Capital Projects Department, Transportation Project Management Division
SUBJECT
Title
Approve an agreement for Professional Engineering Services with Peters Engineering Group, of Clovis, California, in the amount of $154,000, with a $10,000 contingency, for the design and construction support services for the Cedar Avenue Roadway Improvements between Herndon Avenue and Alluvial Avenue (Council District 6).
Body
RECOMMENDATION
Staff recommends the City Council approve an agreement for Professional Engineering Services with Peters Engineering Group, of Clovis, California in the amount of $154,000, with a $10,000 contingency, for design and construction support services for the Cedar Avenue Roadway Improvements between Herndon Avenue and Alluvial Avenue and authorize the Capital Projects Director or designee to sign the agreement on the City’s behalf.
EXECUTIVE SUMMARY
The City of Fresno has identified the need for a roadway restoration project on Cedar Avenue, spanning from Herndon Avenue to Alluvial Avenue. The purpose of this project is to extend the lifespan of a heavily traveled arterial through pavement rehabilitation while also achieving complete street goals. Improvements will include pavement restoration, buffered Class II bicycle lanes, curb ramp improvements, median nose adjustments, traffic loop replacement, and updated signage and striping, which will enhance safety and promote multimodal connectivity for both motorists and non-motorists. This project is funded with federal funds through the Surface Transportation Block Grant (STBG) program and SB1 Road Maintenance and Rehabilitation Account (RMRA) local matching funds. The total contract agreement amount for this project is $154,000, with a $10,000 contingency, which will facilitate the design and construction support services necessary to complete the project.
BACKGROUND
The City of Fresno Public Works Department has identified the need for pavement rehabilitation along Cedar Avenue, spanning 0.6 miles between Herndon Avenue and Alluvial Avenue. In September 2021, the City applied for STBG funds to encompass the design and construction support services of the Cedar Avenue Roadway Improvements. Along with pavement restoration, this project will reduce existing lane widths to include buffered Class II bicycle lanes, curb ramp improvements, median nose adjustments, traffic loop replacement, and updated signage and striping. With STBG and SB1 RMRA funds allocated for this fiscal year, the City has been authorized to proceed with the preliminary engineering phase.
In accordance with Administrative Order (A.O.) 6-19, staff sent out requests for Statements of Qualifications (SOQ) on September 27, 2023 via Planet Bids, email, and published in the Business Journal. The Request for Qualification (RFQ) was advertised for three and half weeks, resulting in the receipt of three SOQs. In the week of October 30th, staff interviewed the three consultants, Peters Engineering Group, was determined to be the most qualified and responsive. Staff negotiated a fee of $154,000, with a $10,000 contingency, for the preparation of the plans, specifications, cost estimates, bidding support services, and construction support services for the project.
Staff requests that the City Council approve the agreement with Peters Engineering for $154,000, with a $10,000 contingency for the design of plans, cost estimates and general construction documents for the Cedar Avenue Roadway Improvements between Herndon Avenue and Alluvial Avenue and authorize the Capital Projects Director or designee to sign and execute the contract on behalf of the City of Fresno.
The City Attorney’s Office has reviewed and approved the consultant agreement as to form.
ENVIRONMENTAL FINDINGS
By the definition provided in the California Environmental Quality Act Guidelines Section 15378, this item does not qualify as a project as defined by the California Environmental Quality Act.
LOCAL PREFERENCE
Local preference was not implemented for this project because this project is federally funded, which precludes local preference.
FISCAL IMPACT
The Cedar Avenue Roadway Improvements between Herndon Avenue and Alluvial Avenue is located in Council District 6. This project will not impact the General Fund as it is fully funded by a combination of federal STBG funds and SB1 RMRA funds. All funds necessary for the design consultant agreement are included in the current fiscal year budget as previously adopted by the Council.
Attachment(s):
Consultant Agreement
Vicinity Map