REPORT TO THE CITY COUNCIL
FROM: TODD STERMER, City Clerk
Office of the City Clerk
BY: Bernard Canez, Assistant City Clerk
Office of the City Clerk
SUBJECT
Title
Approval of the Amendments to City Council Regular Meeting Minutes for February 22, 2024, and November 21, 2024.
Body
RECOMMENDATION
The Office of the City Clerk recommends Council approve the amendments to the minutes of February 22, 2024, and November 21, 2024, regular City Council meetings to reflect resolution numbers assigned to agenda items previously approved by the Council.
EXECUTIVE SUMMARY
The City Council minutes of February 22, 2024, and November 21, 2024, do not include resolution numbers assigned for two Planning and Development Department agenda items. As the agenda items in question were approved by Council, the minutes must be updated to reflect the numbers assigned to the adopted resolutions as follows:
1. The words, “RESOLUTION 2024-289 ADOPTED” will be added to the 10:00 A.M. Scheduled Hearing (ID 24-210) on the minutes of February 22, 2024. This correction can be seen on page six of the attached amended minutes.
2. The words, “RESOLUTION 2024-310 ADOPTED” will be added to the 9:15 A.M Scheduled Hearing (ID 24-1541) on the minutes of November 21, 2024. The correction can be seen on page six of the attached amended minutes.
The amended minutes will ensure accuracy in official city records and allow the public to easily locate the adopted resolutions.
BACKGROUND
The City Clerk’s Office relies on departments to follow established protocols to clearly identify resolutions on City Council agendas by writing in all capital letters, “RESOLUTION” at the beginning of the agenda title. Clearly identifying resolutions in this manner ensures the Clerk’s Office will not overlook any resolution for purposes of codification and inclusion in the minutes. As the 10:00 A.M. item from February 22, 2024, and the 9:15 A.M. item from November 21, 2024, did not follow the established agenda title protocol, the resolutions were not identified for inclusion of the minutes or for codification.
The adopted resolutions have since been codified and the minutes must now be amended to accurately reflect their adoption.
ENVIRONMENTAL FINDINGS
Not applicable.
LOCAL PREFERENCE
Not applicable.
FISCAL IMPACT
Not applicable.
Attachments:
Draft Amended Minutes February 22, 2024, Regular Meeting
Draft Amended Minutes November 21, 2024, Regular Meeting