REPORT TO THE CITY COUNCIL
FROM: RANDALL W. MORRISON, PE, Director
Capital Projects Department
AARON A. AGUIRRE, Director
Parks, After School, Recreation, and Community Services Department
BY: FRANCISCO V. MAGOS II, PE, Assistant Director
Capital Projects Department, Utilities and On-Site Project Management Division
HARLAVPREET S. BRAR, Licensed Professional Engineer
Capital Projects Department, Utilities and On-Site Project Management Division
SUBJECT
Title
Actions pertaining to Woodward Tot Lot and ADA Accessibility Improvements (Council District 6):
1. Reject the bid received and direct staff to re-bid the project (Bid File 12400255).
2. Approve the First Amendment to the Consultant Services Agreement with Quad Knopf, Inc, dba QK, in the amount not to exceed $7,500, for a total increased contract amount not to exceed $57,200, for professional support services to re-bid the project.
Body
RECOMMENDATIONS
Staff recommends that the City Council (1) reject the one bid received for the Woodward Tot Lot and ADA Accessibility Improvements Project and (2) approve the First Amendment to the Consultant Services Agreement with Quad Knopf Inc., dba QK, in the amount not to exceed $7,500, paid on time and materials basis, for a total increased contract amount not to exceed $57,200, for the Woodward Tot Lot and ADA Accessibility Improvements project, and authorize the Capital Projects Director or designee to execute the First Amendment on behalf of the City of Fresno.
EXECUTIVE SUMMARY
Staff recommends that the City Council reject the one bid received for the Woodward Park Tot Lot and ADA Accessibility Improvements Project and approve the First Amendment to Consultant Agreement with QK for professional support services to re-bid the project. The received bid was twenty-eight percent (28%) above the engineer’s estimate and exceeded the funding allocation for the project. Upon rejection of the bid, the staff will work with the consultant to revise and repackage the project together with the Roeding Tot Lot and ADA Accessibility Improvements Project. Staff believes that the magnitude and scope of the combined projects will attract more, competitive prospective bidders. The Consultant Services Agreement was originally funded by Fiscal Year 22 General Funds. The adopted project budget has sufficient funding to cover the additional staff and consultant costs needed to rebid the project.
BACKGROUND
Woodward Park is located on the southwest corner of Friant Avenue and Fort Washington Road. In an effort to improve the condition and accessibility of the play structures located within the City’s Regional Parks (Woodward and Roeding), an assessment of the existing structures and accessibility to them was initiated through separate consultant agreements with Quad Knopf Inc., dba QK, on April 14, 2022. After examining the prevailing site conditions at both locations, QK provided a comprehensive planning and development strategy with the intention of rehabilitating the existing play structures and removing any accessibility barriers at each park playground site. As a result of the recommendations, Parks, After School, Recreation, and Community Services (PARCS) moved forward with implementing the proposed enhancements at four (4) different play area locations within Woodward Park: Park View, Valley View, River View and Art of Life; and two (2) different play locations within Roeding Park: Maple Grove and Pine Grove. Incorporated within the project design is a comprehensive scope to reconstruct the existing paths of travel, refurbishment of parking stalls and provide site amenities that adhere to ADA accessibility standards.
The Notice Inviting Bids for the Woodward Park Tot Lot and ADA Accessibility Improvements Project was advertised and published in the Business Journal, and PlanetBids on July 19, 2023, and posted on the City’s website. Nine (9) building exchanges received the Notice Inviting Bids. The specifications were distributed to twenty (20) prospective bidders. One (1) sealed bid proposal was received and opened in a public bid opening on August 22, 2023, with a bid amount of $663,520. American Paving Co. of Fresno, California submitted the only bid in the amount of $663,520 and was determined to be the lowest responsive and responsible bidder for the project. The bids will expire on October 25, 2023.
Upon evaluation of the bids, Staff determined that the bid received surpassed engineer’s estimate by twenty-eight percent (28%). It is possible the magnitude and scope of the project may have deterred a competitive pool of prospective construction contractors. Staff recommends the rejection of the bid and approval of the First Amendment to Agreement with QK in the amount not to exceed $7,500, for a total increased contract amount not to exceed $57,200, to provide professional support services to re-bid the project together with Roeding Tot Lot and ADA Accessibility Improvements Project in an effort to provide a favorable economy of scale and potentially attract more prospective bidders and authorize the Capital Projects Director or designee to sign on behalf of the City of Fresno.
The City Attorney’s Office has reviewed and approved the proposed amendment as to form.
ENVIRONMENTAL FINDINGS
By the definition provided in the California Environmental Quality Act (CEQA) Guidelines, Section 15378, the rejection of the bid and contract amendment does not qualify as a “project” as defined by the CEQA requirements.
LOCAL PREFERENCE
The local preference was not implemented; this is an action to (1) reject the bid and (2) amend an
existing consultant agreement.
FISCAL IMPACT
The proposed project is located within Council District 6. The Consultant Services Agreement was originally funded by Fiscal Year 22 General Funds. The adopted project budget has sufficient funding to cover the additional staff and consultant costs needed to rebid the project. Rejection of this bid and rebid of the project along with another project will potentially reduce the construction cost and will attract more prospective bidders.
Attachment(s):
Bid Evaluation
Original Agreement
First Amendment to Agreement
Vicinity Map - Woodward Park