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File #: ID 23-1094    Version: 1 Name:
Type: Action Item Status: Passed
File created: 7/5/2023 In control: City Council
On agenda: 7/20/2023 Final action: 7/20/2023
Title: Approve a three-year Service Agreement with Info-Tech Research Group for membership services and access to industrywide product information and support services in the amount of $116,010.03, with annual payments of $38,670.01, utilizing competitively bid California Multiple Award Schedule (CMAS) contract 3-19-70-3685A.
Sponsors: Information Services Department
Attachments: 1. Service Agreement

REPORT TO THE CITY COUNCIL

 

 

FROM:                     BRYON HORN, Chief Information Officer

                     Information Services Department

 

SUBJECT

Title

Approve a three-year Service Agreement with Info-Tech Research Group for membership services and access to industrywide product information and support services in the amount of $116,010.03, with annual payments of $38,670.01, utilizing competitively bid California Multiple Award Schedule (CMAS) contract 3-19-70-3685A.

Body

RECOMMENDATION

 

Staff recommends Council authorize the Chief Information Officer to enter into a three-year Service Agreement (Agreement) with Info-Tech Research Group (Info-Tech) for membership services and access to industrywide product information and support services in the amount of $116,010.03, with annual payments of $38,670.01, utilizing CMAS contract 3-19-70-3685A.

 

EXECUTIVE SUMMARY

 

The City of Fresno’s Information Services Department (ISD) is requesting approval to contract services from Info-Tech for three years in the total amount of $116,010.13.  Info-Tech’s membership services and access to industrywide product information has greatly enhanced ISD’s ability to make strategic, timely and well-informed decisions and recommendations.  Pricing is based on CMAS contract 3-19-70-3685A.

 

Info-Tech not only provides access to benchmarking of hardware/software, reviews, and evaluations, they also provide a representative to guide the City in utilizing their services.  We use Info-Tech to research software/hardware in order to find good solutions for the City.  One such success was finding CERVIS Software for Beautify Fresno.  We have also used them as advisors and subject matter experts in governance.  They also offer contract negotiation services as part of our membership.

 

BACKGROUND

 

In November 2021, ISD entered into a one-year agreement with Info-Tech to provide services to the City of Fresno including access to a product database, white papers, tutorials as well as contract negotiation, governance and strategy planning for Information Technology.  ISD has used Info-Tech for researching software - such as finding CERVIS software for Beautify Fresno as well as helping with governance and information technology alignment.  Info-Tech offers a wide range of information for technology firms and departments and ISD has found them very useful as a tool for helping provide information and services to the City.  ISD now desires to continue utilizing Info-Tech’s services by entering into a three-year agreement.

 

ENVIRONMENTAL FINDINGS

 

The approval of this request is not a project as defined by the California Environmental Quality Act.

 

LOCAL PREFERENCE

 

Local preference was not implemented because this membership is being procured utilizing CMAS contract 3-19-70-3685A.

 

FISCAL IMPACT

 

Funding is available in the Information Services Department’s (ISD) Systems Acquisition and Replacement (SAM) FY24 appropriations.

 

Attachments:

Service Agreement