REPORT TO THE CITY COUNCIL
FROM: SCOTT L. MOZIER, PE, Director
Public Works Department
AARON A. AGUIRRE, Director
Parks, After School, Recreation, and Community Services Department
Randall W. Morrison, PE, Director
Capital Projects Department
BY: HARLAVPREET S. BRAR, PE, Professional Engineer
Capital Projects Department, Site Development Project Management Division
SUBJECT
Title
Actions pertaining to the Woodward Park Pickleball Project (Council District 6)
1. ***RESOLUTION - 1st Amendment to the Annual Appropriation Resolution No. 2023-185 appropriating $283,500 for professional engineering services and design phase project management costs (Requires 5 Affirmative Votes)(Subject to Mayor’s Veto)
2. Approve an agreement for professional engineering services with Quad Knopf Inc., dba QK, of Fresno, California for $196,200, with a $25,000 contingency, for design and construction support services
Body
RECOMMENDATIONS
Staff recommends City Council adopt 1st Amendment to the Annual Appropriation Resolution No. 2023-185 and approve a consultant services agreement with Quad Knopf Inc., dba QK, of Fresno, California in the amount of $196,200, with a $25,000 contingency, for the design and preparation of construction documents for the Woodward Park Pickleball Court Project and authorize the Public Works Director or designee to sign on behalf of the City.
EXECUTIVE SUMMARY
The City of Fresno Parks, After School, Recreation and Community Services Department (PARCS) proposes to design and construct up to sixteen (16) new lighted pickleball courts at Woodward Park located on the southwest corner of Friant and Fort Washington Roads. The project will include a community meeting to present an initial conceptual design and receive public input to inform the final design.
The contract for professional engineering design services will be funded using proposed FY2024 appropriations from Parks Special Revenue Funds. Council approval of the Amendment to the Annual Appropriations Resolution No. 2023-185 to fund the project and of the consultant agreement between the City and QK is recommended to facilitate development of plans, cost estimates, and general construction contract documents necessary to complete the project.
BACKGROUND
The PARCS Department proposes to utilize Parks Special Revenue Funds to improve the existing park facilities and enhance the park guest experience at Woodward Park. The project will support the growth of the pickleball community in the surrounding area and will cultivate an environment that promotes health and social interaction.
As part of the project, QK will analyze the existing site conditions and develop conceptual design plans of the pickleball courts. Accessible paths of travel to and from the pickleball courts to the parking lot and restrooms will be reviewed and any necessary improvements incorporated into the design. The project will include new lighting and may include new site furnishings such as water fountains, benches, shade structure and picnic tables, subject to funding availability and community input.
In accordance with AO 6-19, staff sent out a request for Statements of Qualifications (SOQs) in December 2022 via Planet Bids, email, and published in The Business Journal for Pickleball Court Projects. The request for SOQs was sent out for projects at four (4) different locations including Woodward Park, Roeding Park, Vinland Park, and Rotary East Park. Four (4) SOQs were received, and staff interviewed the three (3) qualified respondents between March 6, 2023, and March 7, 2023. QK was determined to be the most qualified and responsive based on the consultant interviews. Staff believes that a separate agreement for each location is the best route forward to meet different funding and scheduling requirements at each location. Staff negotiated a fee of $196,200, with a $25,000 contingency, for the preparation of plans, specifications, cost estimates, bidding support services, and construction support services for this project.
Staff recommends City Council approve the proposed agreement with QK in the amount of $196,200, with a $25,000 contingency, for the design and preparation of construction documents for the Woodward Park Pickleball Court Project and authorize the Public Works Director or designee to sign on behalf of the City.
The City Attorney’s Office has reviewed and approved the proposed agreement as to form.
ENVIRONMENTAL FINDINGS
A consultant agreement for the design of plans and cost estimates is not a “project” pursuant to California Environmental Quality Act (CEQA) Guidelines § 15378.
LOCAL PREFERENCE
Local preference was implemented in the consultant selection process pursuant to the Fresno Municipal Code Section 4-109. Quad Knopf Inc., is a local business, as defined by the Fresno Municipal Code.
FISCAL IMPACT
The proposed project is in Council District 6. The Woodward Park Pickleball Court Project will be funded by the proposed FY2024 appropriations from Parks Special Revenue Funds. Adoption of the attached AAR amendment resolution will appropriate the necessary funds needed to complete the design phase of the project.
Attachment(s):
Amendment to Annual Appropriation Resolution (AAR)
Consultant Agreement
Vicinity Map
Location Map