REPORT TO THE CITY COUNCIL
FROM: DENIX D. ANBIAH, PE, Director
Capital Projects Department
PAUL AMICO, PE, Interim Director
Department of Public Utilities
BY: ANTONIO M. BUELNA, PE, Assistant Director
Capital Projects Department, Administration Division
KELLY YOST, PE, Construction Manager
Capital Projects Department, Interim Construction Management Division
SUBJECT
Title
Approve Contract Change Order No. 02 with West Valley Construction Company, Incorporated, of Fresno, California in the amount of $0.00 with seventy-seven additional working days for the Calwa Townsite Phase II Water Main Replacement Project bound by Orange, Church, Cedar and Jensen Avenues - Project ID WC00005. (Bid File 12401802) (Council District 5 and Fresno County)
Body
RECOMMENDATION
Staff recommends that the City Council approve Contract Change Order No. 02 with West Valley Construction Company, Incorporated of Fresno, California in the amount of $0.00, with seventy-seven (77) additional working days to allow for completion of water main wet-ties by the City and service transfers for the Calwa Townsite Phase II Water Main Replacement Project bound by Orange, Church, Cedar and Jensen Avenues, and authorize the Capital Projects Department Director, or designee, to sign this Contract Change Order No. 02 on behalf of the City of Fresno.
EXECUTIVE SUMMARY
On June 06, 2024, a Contract was awarded in the amount of $5,429,945.00 to West Valley Construction Company, Inc., of Fresno, California for the Calwa Townsite Phase II Water Main Replacement Project bound by Orange, Church, Cedar and Jensen Avenues, to construct 10,923 linear feet of 8-inch and 98 linear feet of 6-inch diameter water mains, fire hydrants, valves and services transfers.
City Council approval of Contract Change Order No. 02 in the amount of $0.00, with seventy-seven (77) additional contract working days, will allow for completion of the water main wet ties to be performed by the City and water service transfers performed by the contractor. The coordination requires additional time to which the Contractor agrees. Approval of this proposed Contract Change Order will allow the project to move forward and provide the necessary improvements required for project completion. There will be no increase to the contract price under this Contract Change Order, as it is for additional contract working days only.
BACKGROUND
On June 06, 2024, a Contract was awarded in the amount of $5,429,945.00 to West Valley Construction Company, Inc., of Fresno, California for the Calwa Townsite Phase II Water Main Replacement Project bound by Orange, Church, Cedar and Jensen Avenues. The Notice to Proceed was issued for August 19, 2024.
To date, one (1) prior Contract Change Order has been approved by Staff for the adjustment of bid item quantities. This resulted in a reduction of $142,050.00 and a revised total contract price of $5,287,895.00. There have been no contract working days added to the contract time by the previously executed Contract Change Order, in addition to seven (7) weather days and no suspension days, resulting in a revised contract completion date of July 15, 2025.
The original construction contract included the construction of 10,923 linear feet of 8-inch and 98 linear feet of 6-inch diameter water mains, fire hydrants, valves and services transfers.
This contract change order will add working days required to complete construction activities performed by City crews. Those activities have progressed slower than anticipated due to the number of connections to the surrounding existing water system, resulting in a project schedule delay outside the contractor’s control.
City Council approval of Contract Change Order No. 02 for an additional seventy-seven (77) contract working days is required by Resolution 2017-158, which sets the approval threshold for individual Contract Time extensions which by itself or aggregated with time increases under previous Change Orders equals up to thirty (30) days or 20 percent (20%) of the total time allowed under the Contract, whichever is greater. The additional seventy-seven (77) contract working days under this Contract Change Order will exceed the thirty (30) days and 20% of Contract time thresholds of the Resolution. The addition of the seventy-seven (77) contract working days added to the contract time by this Contract Change Order, seven (7) weather days, and no suspension days, results in a revised contract completion date of October 31, 2025. There will be no change in the contract price under this Contract Change Order.
This contract is subject to the Community Workforce Agreement, adopted by the City Council in September 2021. The Contractor has become signatory to the Community Workforce Agreement by executing the Agreement To Be Bound.
Staff recommends that the City Council authorize the Capital Projects Department Director, or designee, to sign Contract Change Order No. 02 for the Calwa Townsite Phase II Water Main Replacement Project bound by Orange, Church, Cedar and Jensen Avenues on behalf of the City of Fresno.
ENVIRONMENTAL FINDINGS
On June 06, 2024, the Council adopted a finding of Categorical Exemption pursuant to Section 15301/Class 1 of the CEQA Guidelines. Staff has determined that none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this Project.
LOCAL PREFERENCE
West Valley Construction Company, Inc. is a local business, as defined by the Fresno Municipal
Code.
FISCAL IMPACT
There is no impact on the General Fund. This Project is located in Council District 5 and a portion of
Fresno County. Funding for this Project is included in the Fiscal Year 2026 Capital Improvement
Budget within the Department of Public Utilities - Water Enterprise Fund.
Attachments:
Construction Contract - West Valley Construction Company, Inc.
Contract Change Order No. 01
Contract Change Order No. 02
Vicinity Map