REPORT TO THE CITY COUNCIL
FROM: DENIX D. ANBIAH, PE, Director
Capital Projects Department
SCOTT L. MOZIER, PE, Director
Public Works Department
BY: ANTONIO M. BUELNA, PE, Assistant Director
Capital Projects Department, Interim Construction Management Division
KELLY YOST, PE, Construction Manager
Capital Projects Department, Construction Management Division
SUBJECT
Title
Approve Contract Change Order No. 03 with Avison Construction Incorporated of Madera, California in the amount of $235,536.06 with seventeen (17) additional working days for the Chinatown Sustainable Transportation Infrastructure Project 1 and Chinatown Urban Greening Project 6. (Bid File No. 12302719) (Council District 3)
Body
RECOMMENDATION
Staff recommends that the City Council approve Contract Change Order No. 03 with Avison Construction Incorporated of Madera, California in the amount of $235,536.06 with seventeen (17) additional working days to allow for compensation of Force Account work, deletion of street lighting, alley lighting design changes, irrigation controller and design changes, installation of pedestrian barricades, modification to existing electrical improvements, adjustment of contract change order quantities, and adjustment of contract bid item quantities for the Chinatown Sustainable Transportation Infrastructure Project 1 and Chinatown Urban Greening Project 6, and authorize the Capital Projects Department Director, or designee, to sign this Contract Change Order No. 03 on behalf of the City of Fresno.
EXECUTIVE SUMMARY
On December 07, 2023, a Contract was awarded in the amount of $5,296,359.00 to Avison Construction Incorporated of Madera, California for the Chinatown Sustainable Transportation Infrastructure Project 1 and Chinatown Urban Greening Project 6, to perform concrete, asphalt, landscaping, irrigation, and lighting improvements within China Alley from Tulare Street to Ventura Street and along F Street, Mariposa Street, and Kern Street.
City Council approval of Contract Change Order No. 03 in the amount of $235,536.06, with seventeen (17) additional working days, will allow for compensation of Force Account work, deletion of street lighting, alley lighting design changes, irrigation controller and design changes, installation of pedestrian barricades, modification to existing electrical improvements, adjustment of contract change order quantities, and adjustment of contract bid item quantities. This increase will result in a revised contract total of $5,939,056.20. The Contract Change Order will be funded using the Transformative Climate Communities (TCC) grant program.
BACKGROUND
On December 07, 2023, a Contract was awarded in the amount of $5,296,359.00 to Avison Construction Incorporated for the Chinatown Sustainable Transportation Infrastructure Project 1 and Chinatown Urban Greening Project 6. The Notice to Proceed was issued on March 18, 2024.
There have been two previous Contract Change Orders totaling $407,161.14, thirteen (13) additional working days approved by change order, fifteen (15) additional working days approved for inclement weather, and ninety-four (94) suspension days approved to date.
The original construction contract included concrete, asphalt, landscaping, irrigation, and lighting improvements within China Alley from Tulare Street to Cesar Chavez Boulevard and along F Street, Mariposa Street, and Kern Street.
This Contract Change Order serves as a final balancing adjustment to account for quantities and scope not identified earlier in the project. It includes additional costs resulting from irrigation design changes, upgraded pedestrian barricade materials, flooring installation for the parklet, and supplemental work at Tulare and F Streets. These items reflect scope additions and corrections that became necessary due to evolving site conditions and design refinements identified during the course of construction.
City Council approval of Contract Change Order No. 03 for an additional $235,536.06 is required by Resolution 2017-158, which sets the approval threshold for multiple Contract Change Orders which aggregate up to ten percent (10%) of the total Contract Price. The total amount of all Contract Change Orders is $642,697.20, which is 12.1% of the original Contract amount. This increase will result in a revised contract total of $5,939,056.20. There will be seventeen (17) additional working days added to the contract time by this Contract Change Order.
This contract is covered by the TCC Project Labor Agreement (PLA), which applies to all TCC grant funded projects. The Contractor shall become signatory to the PLA by executing the Letter of Assent with the PLA.
Staff recommends that the City Council authorize the Capital Projects Department Director, or designee, to sign Contract Change Order No. 03 for the Chinatown Sustainable Transportation Infrastructure Project 1 and Chinatown Urban Greening Project 6on behalf of the City of Fresno.
ENVIRONMENTAL FINDINGS
On December 07, 2023, the Council adopted a finding of Categorical Exemption pursuant to Section 15301/Class 1 of the CEQA Guidelines. Staff has determined that none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this Project.
LOCAL PREFERENCE
Local preference was not implemented because of the TCC Grant Funding.
FISCAL IMPACT
Chinatown Sustainable Transportation Infrastructure Project 1 and Chinatown Urban Greening Project 6 are located in Council District 3. The overall cost of Project 1 is $1,625,727 and of Project 6 is $5,575,527 and both are funded by the TCC Grant. Of the overall budget of the project, $1,136,704 will be used for the construction contract award for Project 1 and $4,159,655 for Project 6. All funds required for the contract award are included in the current fiscal year budget, as previously adopted by the Council, and the project will have no impact on the General Fund.
Attachments:
Construction Contract - Avison Construction Incorporated
Contract Change Order No. 01
Contract Change Order No. 02
Contract Change Order No. 03
Vicinity Map