REPORT TO THE CITY COUNCIL
FROM: BRIAN BARR, Director
General Services Department
BY: CLIFF TRAUGH, Administrative Manager
General Services Department
SUBJECT
Title
Approve the award of a Requirements Contract to Stommel Inc., dba Lehr Automotive, of Sacramento, California, for three years with two optional one-year extensions for the purchase of patrol vehicle hardware and safety equipment, not to exceed $4,000,000 annually plus annual CPI increases for the Police Department
Body
RECOMMENDATION
Staff recommends Council approve the award of a Requirements Contract to Stommel Inc., dba Lehr Automotive of Sacramento, California, for three years with two optional one-year extensions for the purchase of patrol vehicle hardware, not to exceed $4,000,000 annually plus annual CPI increases for the Police Department and authorize the General Services Director or designee to sign the agreement and all associated documents on behalf of the City.
EXECUTIVE SUMMARY
A purchase contract for 80 marked patrol Dodge pursuit vehicles was approved on September 29, 2022, then an additional 25 units were approved on November 17, 2022. To complete the buildout of these patrol vehicles, the Fleet division seeks to piggyback on a cooperative agreement awarded by the County of Placer, to Stommel Inc., dba Lehr Automotive for the associated patrol vehicle hardware and installation. This equipment includes radios, computers, window barriers, prisoner partitions, and the emergency lighting necessary to carry out law enforcement duties. This Requirements Contract will be awarded for a three-year term, with two optional one-year extensions. The award will not exceed $4,000,000 annually, plus CPI adjustments assessed at renewal intervals.
BACKGROUND
With an emphasis on community partnerships, the Police Department is responsible for daily policing operations within the city of Fresno. The overall goal of the Police Department is to maintain the highest level of service while keeping our community safe. To accomplish this goal, PD officers utilize 397 active marked units to conduct daily patrols, respond to emergency calls, and proactively engage in community outreach.
Patrol vehicles serve as the primary resource for officers, housing all critical tools needed for effective policing. Once a patrol vehicle is built by the manufacture, it is delivered directly to Lehr for upfitting. At this facility, the new unit will receive internal barriers, lighting, computers, and graphics. The units are then delivered to the City of Fresno where Fleet completes final quality control inspections and adds fuel monitoring systems. This practice allows the Fleet division to create an assembly line model, greatly increasing our ability to deliver completed patrol vehicles quickly.
Radio equipment will be purchased separately through a Requirements Contract awarded by Council in 2019, with Vincent Communications, Inc. located in the City of Fresno. The radio equipment purchase is valued at $327,133 and will be provided to Lehr Automotive for installation consistent with prior patrol vehicle buildouts.
This equipment will be purchased utilizing a competitively solicited cooperative purchase agreement from the County of Placer for emergency response vehicle supplies, equipment, and installation services. The County of Placer contract is effective from October 1, 2022, to September 30, 2023. The Requirements Contract between Lehr Automotive, and the City of Fresno will be awarded for a three-year term, with two optional one-year extensions. The award will not exceed $4,000,000 annually, with CPI adjustments assessed at renewal intervals. The Purchasing Division has approved the cooperative purchase and recommends Council approval.
ENVIRONMENTAL FINDING
By the definition provided in the California Environmental Quality Act Guidelines Section 15378, the award of this contract does not qualify as a “project.”
LOCAL PREFERENCE
Local preference is not applicable. The City is not issuing a request for quote for this cooperative purchase agreement.
FISCAL IMPACT
General Funds will be used to lease purchase the initial order of 105 upfit packages valued at $3,189,314. Funding to cover the first lease payment of $318,931 has been included in the FY2023 adopted budget at under the operations of the Police Department.
Attachments:
Cooperative Purchase Agreement with Corresponding Exhibits