REPORT TO THE CITY COUNCIL
FROM: BROCK D. BUCHE, PE, PLS, Director
Department of Public Utilities
BY: JESUS A. GONZALEZ, PE, Assistant Director
Department of Public Utilities - Utilities Planning & Engineering
SAMUEL NADORES, Professional Engineer
Department of Public Utilities - Utilities Planning & Engineering
SUBJECT
Title
Actions pertaining to the Roof Membrane Replacement at the Fresno-Clovis Regional Wastewater Reclamation Facility Administration Building (Bid File 12302214) (Council District 3):
1. Adopt a finding of Categorical Exemption pursuant to Sections 15301/Class 1 and 15302/Class 2 of the California Environmental Quality Act Guidelines.
2. Award a construction contract, in the amount of $353,233, to Nations Roof West, LLC., of Fresno, California.
Body
RECOMMENDATION
Staff recommends that City Council adopt a finding of Categorical Exemption, pursuant to Sections 15301/Class 1 and 15302/Class 2 of the California Environmental Quality Act (CEQA) Guidelines for the Roof Membrane Replacement at the Fresno-Clovis Regional Wastewater Reclamation Facility (Facility) Administration Building (Project); award a construction contract to Nations Roof West, LLC., (Nations), in the amount of $353,233; and authorize the Director of Public Utilities, or designee, to sign and execute all documents on behalf of the City of Fresno (City).
EXECUTIVE SUMMARY
The Administration Building at the Facility has experienced recurring water leaks on its roof and needs immediate replacement to prevent further damage. The Department of Public Utilities, Wastewater Management Division (WMD), seeks to award a construction contract to Nations. In accordance with the City’s competitive bidding process, Nations was identified as the lowest responsive and responsible bidder in the amount of $353,233.
BACKGROUND
Built in 2005, the Facility’s Administration Building has experienced recurring water leaks due to its aged roof. The existing roof is past its serviceable life and needs to be replaced to prevent further damage to the building’s interior.
The Project includes removal of the existing thermoplastic polyolefin roof system, roof insulation and related flashing elements down to the metal deck followed by installation of a new polyvinyl chloride roofing system and insulation with a 20-year manufacturer warranty.
Following preparation of Project plans and specifications, a Notice Inviting Bids was published on March 16, 2023, and posted on the City’s Planet Bids website. Specifications were distributed to 15 prospective bidders and posted at 6 Building Exchanges. Three sealed bid proposals were received and publicly opened on April 18, 2023 with the costs ranging from $329,923 to $475,571. The lowest bidder was deemed non-responsive for failing to submit the required documents. Nations was then identified as the lowest, responsive and responsible bidder, with a submitted bid amount of $353,233. The bids will expire on July 21, 2023.
Staff recommends the City Council award a construction contract to Nations, in the amount of $353,233, as the lowest responsive and responsible bidder. The funding for this Project is included in the five-year capital improvement budget within the Wastewater Management Division’s Sewer Enterprise Fund 40501. The City Attorney has reviewed and approved the standard contract as to form. Upon approval by the City Council, the agreement will be executed by the Director of Public Utilities, or his designee.
ENVIRONMENTAL FINDINGS
Staff performed a preliminary environmental assessment for this Project and determined that it falls within Sections 15301/Class 1 and 15302/Class 2 Categorical Exemptions set forth in the CEQA Guidelines.
LOCAL PREFERENCE
Local preference was not implemented as the lowest responsive and responsible bidder qualifies as a local business pursuant to Fresno Municipal Code section 4-108(d).
FISCAL IMPACT
There is no impact to the General Fund. Funding for this Project is included in the five-year capital improvement budget within the Wastewater Management Division’s Sewer Enterprise Fund 40501. The Project is located in Council District 3.
Attachments:
Attachment 1 - Notice of Exemption
Attachment 2 - Environmental Assessment
Attachment 3 - Bid Evaluation and Fiscal Impact Statement
Attachment 4 - Sample Contract
Attachment 5 - Vicinity Map