REPORT TO THE CITY COUNCIL
June 22, 2017
FROM: KRISTINA CHAMBERLIN, Assistant Director
Parks, After School, Recreation and Community Services Department
BY: KYLE JEFFCOACH, Recreation Manager
Parks, After School, Recreation and Community Services Department
SUBJECT
Title
Actions pertaining to the approval of a cooperative purchasing agreement between the City of Fresno and Musco Sports Lighting, LLC, for the installation of LED sports field lighting at Melody Park (Council District 4)
Body
RECOMMENDATION
PARCS Staff requests that Fresno City Council Approve the attached Cooperative purchasing agreement between the City of Fresno and Musco Sports Lighting, LLC, in conjunction with the National Joint Powers Alliance Agreement (NJPA) for the installation of LED field lighting at Melody Park (District 4).
EXECUTIVE SUMMARY
On April 27, 2017, Council approved to award a contract with Musco Sports Lighting, LLC, for the installation of LED lighting for the ball field at Melody Park. The attached Cooperative purchasing agreement allows the City of Fresno to “bridge” the NJPA Contract with the City of Fresno, thus allowing the City of Fresno to receive appropriate insurance and to indemnify the City of Fresno of any liability during the installation of the LED Lights at Melody Park.
BACKGROUND
On December 15, 2016, Council approved the appropriation of $300,000 to the PARCS Department to proceed with the Melody Park Ball Field Lighting Upgrade Project. This project will include the installation of two (2) new light poles, new LED fixtures for both the ball field and the tennis/basketball courts, as well as replace any damaged wiring and conduit. The fixtures will be more energy efficient and provide additional lighting to allow the ball field to be used as a dual usage field for both soccer and baseball.
Musco Lighting Systems is part of the NJPA contract. The contract provides competitively bid fixed-unit pricing for construction tasks from local contractors, which offers the ability to provide prompt response for building maintenance or construction services to the City of Fresno at competitive local market pricing.
On April 27, 2017, Council approved a construction contract with Musco Lighting System for $263,230.13 for the Melody Park Field Lighting Upgrade Project.
Staff is recommending that Council approve the attached Cooperative purchasing agreement to “bridge” the NJPA Agreement to the City of Fresno to assure the City of Fresno is protected from liability during construction and installation of the new lighting at Melody Park.
ENVIRONMENTAL FINDINGS
Staff has performed a preliminary environmental assessment of this project and has determined this project is exempt under Section 15303 of the CEQA Guidelines because this project involves new construction or conversion of small structures. None of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this project.
LOCAL PREFERENCE
Local preference was not implemented because this item was procured through a cooperative purchase agreement.
FISCAL IMPACT
The Melody Park Lighting Upgrade Project was included as a mid-year budget approval in FY17.
Attachment: Cooperative Purchasing Agreement