REPORT TO THE CITY COUNCIL
FROM: SCOTT L. MOZIER, PE, Director
Public Works Department
BY: WILLIAM C. HERR, Assistant Director
Public Works Department, Facilities and Construction Management Divisions
L. NATHAN SANCHEZ, Supervising Engineering Technician
Public Works Department, Facilities Management Division
SUBJECT
Title
Approve a Cooperative Purchase Agreement with TK Elevator Corporation, of Sacramento, CA in the amount of $1,528,400 for the City Hall Elevator Modernization and Rehabilitation project (Council District 3).
Body
RECOMMENDATION
Staff is recommending approval of the Cooperative Purchase Agreement with TK Elevator Corporation, of Sacramento, CA in the amount of $1,528,400 under the Sourcewell August 4, 2020, Request for Proposal for the procurement of Elevators, Escalators, and Moving Walks with Related Equipment, Services, and Supplies; and authorize the Public Works Director or designee to sign the contract on behalf of the City.
EXECUTIVE SUMMARY
The Public Works Department is recommending that Council approve the Cooperative Purchase Agreement to allow procurement of the elevator equipment utilizing the original vendor which is both cost effective and time efficient. The vendor possesses the original plans on file which will allow the start of the modernization and rehabilitation process upon contract issuance.
The timeworn elevators at City Hall are in need of a modernization and rehabilitation. Maintenance of the three (3) passenger elevators and one (1) service/freight elevator has become increasingly more frequent, and substantially more costly as the life expectancy of these units has elapsed. Plans and specifications were developed to change out the machinery and electrical components in order to give the elevators a safer, more reliable operation as well as modernize the passenger carts to meet the current ADA standards.
BACKGROUND
Located at 2600 N. Fresno Street, Fresno City Hall is a five-story building with approximately 300,000 square feet, and utilizes three (3) passenger elevators and one (1) service/freight elevator. The elevators are heavily used on a daily basis by various City staff and by the general public for conducting business on various floors at City Hall. The existing four (4) elevators were installed as part of the original construction in 1991 and are now 30 years old. Most elevators have an expected life cycle of about 20-25 years.
The Cooperative Purchase Agreement (CPA) allows the City to piggyback off certain contracts that have already gone through a competitive bidding process. This allows the City to use their pricing and not go through the traditional Request for Qualifications / Proposals. CPA’s are done for purchases with Products and Services with the majority of the spend being the Product portion of the purchase. The Product portion for this project represents sixty percent of the purchase and complies with current AO 6-28 Guidelines.
On August 27, 2020 City Council previously rejected all bids for the City Hall Elevator Remodel Project (Bid File #3757). For that Bid File, a Notice Inviting Bids was published on May 22 2020, published in the Business Journal on May 22, 2020, distributed to seven building exchanges and posted on the City’s website. One sealed bid proposal was received and opened in a public bid opening for Bid File #3757 on July 7, 2020, with bid amount $1,648,734. The lone prospective bidder was deemed non-responsive by Purchasing Division for failing to submit a bid deposit.
ENVIRONMENTAL FINDINGS
Pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15378, this item is not a project for the purposes of CEQA because it is an administrative action that will not result in direct or indirect changes to the environment.
LOCAL PREFERENCE
Local preference was not implemented because this item will be procured through a cooperative purchase agreement.
FISCAL IMPACT
The project funding is included in the FY2022 Approved Budget.
Attachment:
Cooperative Purchase Agreement
Proposal