REPORT TO THE CITY COUNCIL
FROM: BILLY P. ALCORN, Fire Chief
Fire Department
SUBJECT
Title
Actions related to amending agreement #A211006364 with the California Office of Emergency
Services (Cal OES)
1. Approve acceptance of Cal OES amendments one through five for an increase of $341,800 for Haz Mat training agreement #A211006364 and authorize the Fire Chief to compensate Fire personnel to staff vacancies caused by training attendance.
2. ***RESOLUTION - Adopt the 28th Amendment to the Annual Appropriation Resolution 2023-185 to appropriate $341,800 from the Cal OES to provide Haz Mat training (Requires Five Affirmative Votes) (Subject to Mayor’s Veto).
Body
RECOMMENDATION
It is recommended Council approve the 28th Amendment of the Annual Appropriation Resolution (AAR) 2023-185 to accept the Cal OES additional awards of $341,800 to the FY 2024 Fire Department budget.
EXECUTIVE SUMMARY
The Fire Department participated in a solicitation for Type II Hazardous Materials Apparatus as part of the Cal OES Haz Mat program. Fresno Fire was awarded one apparatus. In addition, Fresno Fire was awarded Agreement #A211006364 to cover the costs of training personnel in order to staff the apparatus. Cal OES has recently revised Agreement #A21006364 with Amendments one through five bringing the total award to $450,000 between October 1, 2021, and June 30, 2024.
BACKGROUND
Cal OES, Fire, Rescue, and Haz Mat Program is developing a Regional Hazardous Materials (Haz Mat) Program which will be similar to the Cal OES Fire Engine Program. The program is intended to provide additional response capability and fill in the gaps across the state where there is limited or no response capability for Hazardous Materials by Rail. Cal OES distributed twelve (12) Type 2 Haz Mat Emergency Response Vehicles. Each of the Vehicles have required FIRESCOPE Type 2 standardized equipment.
In addition, Cal OES coordinates all required training for personnel who are not trained to the Specialist level for a FIRESCOPE Type 2 Haz Mat Response, as well as, cover the cost of the training. In September 2022, Agreement #A211006364 was entered into between Fresno Fire Department and Cal OES for $100,000 to cover the cost of the necessary backfill for those staff attending the required training. In March 2023, amendment number one was made increasing the agreement award amount by an additional $50,000. Research by the department indicates this $150,000 was never approved by Council. Furthermore, $108,200 has already been spent from the General Fund and reimbursed to the State Miscellaneous Grant Fund. A correcting journal is being processed to correct the revenue to the General Fund. Moving forward, the remaining balance of the initial award plus all amendments ($341,800) needs to be appropriated in order to continue the Haz Mat Response Team education.
FISCAL IMPACT
No impact to the General Fund. Expenditures are reimbursable under the Miscellaneous State Grant Fund.
LOCAL PREFERENCE
Local preference was not implemented because this item is not an award of a construction or services contract.
ENVIRONMENTAL FINDINGS
This item is not a project as defined by the California Environmental Quality Act.
Attachments: Office of Emergency Services Agreement #A211006364
28th Amendment to AAR 2023-185